Office Assistant IV

Job Description

Job Description

Office Assistant IV

SALARY: $4,033.00/ Month - Plus Excellent Benefits

CLOSING: 07/17/2026 (5:00pm)

DEPARTMENT: Community Corrections

DESCRIPTION:

The Community Corrections Office Assistant IV – Data Entry is a system specialist position with duties specific to Field Supervision. This position gives critical systems direction, clerical, transcription, client information, and direct support to the Probation Officers, Office Manager, Assistant Director, and Director. Provides systems services such as: Multiple line phones, assist the public, Justice Involved Individuals and advise the Probation Officers of appointments. Aids in the following: Urinalysis reports, Local Control data entries, Bookkeeping, Entry of Judgment and Sentence orders, Revoke Reinstate orders, Stipulated request/modify extended probation, change EPR on Probation Officer Caseloads & File closure, Community Service hour entry and completion notices to Court, Justice Reinvestment Data Collection and treatment log tracking and maintenance. Maintain files in file room, maintain monthly reports from the Department of Corrections and keep hard copy of OPS manual updated along with all county information book.

REQUIREMENTS:

-High school diploma/GED.
-Must have a demonstrated knowledge and skillful use of computers and software including Word, QuickBooks & Excel.
-Possess LEDS Certification or ability to obtain within 12 months of hire.
-Possess Notary Certification or ability to obtain within 6 months of hire.
-Demonstrated ability to work with a diverse group of people, including some that may be extremely angry & emotional, under strict time constraints.
-Demonstrated ability to work with confidential information and perform as a team member (see attached team member rules).
-Prior corrections experience and knowledge of criminal justice system preferred.
-Must be a well-organized, self-starter with excellent writing/communications skills.
-Must possess a good working knowledge of computers/software and the ability to multi-task.
-Bilingual in English/Spanish preferred
-Must possess a valid driver's license

Use of Umatilla County application is MANDATORY and must be submitted via our online portal at . Anyone who qualifies for Veterans' Preference in Public Employment provided for in OAR 839-006-0435; please include proper certification (OAR 839-006-0465) with your application. Any applicant with a disability who needs reasonable accommodation in any step of the application or hiring process to assist or to demonstrate qualifications or to perform the essential functions of the job for which the applicant is applying should inform the Human Resources Department.

Umatilla County provides employment opportunity to all qualified employees and applicants, without unlawful regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran's status or any other status protected by applicable Federal, Oregon, or Local Law.

AN EQUAL OPPORTUNITY EMPLOYER