Office & Operations Coordinator

Job Description

Job Description

Office & Operations Coordinator

Construction / Residential Remodeling | Henderson, Nevada

We are an established general contracting company looking for an organized, dependable and proactive Office & Operations Coordinator to help keep our office and construction projects organized and moving forward.

This is more than a traditional administrative position. You will work closely with the owner and Project Manager and help coordinate customers, project paperwork, QuickBooks, job costing, vendors and daily office operations.

Key Responsibilities

• Answer phones, monitor email and communicate with customers, vendors and subcontractors.
• Schedule appointments and maintain the owner's calendar.
• Follow up with prospective customers, outstanding proposals and project-related items.
• Set up and maintain organized customer and project files.
• Maintain contracts, change orders, subcontractor information and project documentation.
• Assist the Project Manager with scheduling, materials, vendors and project follow-up.
• Enter vendor bills, customer invoices and payments in QuickBooks.
• Maintain accurate job costing by assigning labor, material and subcontractor costs to the correct projects.
• Track estimated versus actual project costs and help identify missing or unusual expenses.
• Assist with accounts payable, accounts receivable and customer collections.
• Follow up on material orders, deliveries, returns and vendor credits.
• Maintain basic employee, subcontractor and company documentation.
• Provide general administrative support to the owner and Project Manager.
• Assist with basic website updates, customer follow-up and occasional marketing needs.

What We're Looking For

• Previous office administration, construction office or operations experience preferred.
• Practical, hands-on QuickBooks experience is strongly preferred.
• Job-costing or construction-accounting experience is a strong plus.
• Strong computer, organizational and communication skills.
• Comfortable working with customers, vendors and subcontractors.
• Able to manage multiple priorities and work independently.
• Strong attention to detail and follow-through.

Most Important

We are looking for someone who takes ownership and follows through . You should be comfortable noticing when something is missing, asking questions, finding the information you need and making sure tasks are completed.

Construction experience is helpful, but strong office skills, real QuickBooks experience, organization and initiative are equally important.

Benefits include competitive compensation based on experience, 401(k) with company match, and opportunities for professional growth.

Please submit your resume along with a brief description of your office, QuickBooks, job-costing and/or construction experience.

Fairless Homes is a well established General Contractor in the Henderson - Las Vegas Area Specializing in remodeling of residence properties.

Company Description

Fairless Homes is a well established General Contractor in the Henderson - Las Vegas Area Specializing in remodeling of residence properties.