Receptionist Business Office Assistant

Receptionist/Business Office Administrative Assistant

Work Year: July 1-June 30

FLSA Status: Non-Exempt

Reports to: Business Manager/CSBO

Responsibilities

Key Responsibilities:

Receptionist:

• Operate the main telephone console for the DAOES office, manage communications and ensure inquiries are directed appropriately
• Greet visitors, respond to phone calls, mail and general inquiries in a professional and welcoming manner

Accounting Assistant:

• Assist with all aspects of the accounting department, primarily with accounts payable, accounts receivable, billing and collections
• Backup the Payroll and Benefits Coordinator
• Preparation of monthly sales tax report for payment, Board and accounting reports
• Maintains and process Student Activities accounts
• Assist with the mid-year and annual audit
• Reconciliations
• Prepare and deliver bank deposits to bank
• Work with high school districts and maintain accurate records of students on waivers
• Other duties as assigned

Human Resources:

• Employee onboarding and offboarding process, ensuring a smooth transition for both new and departing employees
• Assist with hiring process; job postings, coordinate and schedule interviews, prepare new hire paperwork and prepare/maintain new hire files
• Maintain accurate and confidential employee records in compliance with applicable laws, policies and procedures
• Assist HR reporting as needed
• Other duties as assigned

Qualifications:

High school diploma required; associate's degree or a minimum of 1-3 years of experience in human resources, business administration, accounting or a related field preferred

Excellent communication, organized and public relation skills

Ability to maintain and convey a professional attitude and appearance

Knowledge of general office procedures and software

Ability to multi-task, prioritize and meet deadlines

Accounting and HR background highly recommended

Benefits

Salary range: $60-65k DOE