Document Controller II

Document Controller

The main function of a Document Controller is to manage and organize inbound/outbound documents according to company procedures. A typical Document Controller is also responsible for creating, adjusting and maintaining filing systems.

Job Responsibilities:

• Classifies, catalogs, stores and retrieves documentation generated by department personnel.
• Places material in file cabinets, drawers, special filing cases or in electronic media such as a mainframe computer and CD/DVDs.
• Responsible for the recording and keeping of physical and/or electronic documents, including distribution of new documents and removing obsolete records.
• Record and maintain logs of document retrievals, updates, distributions and removals.
• Responsible for creating, assigning, or revising coding systems and indexing numbers to improve code usage.
• Monitor regulatory activity to maintain compliance with records and document management regulations.
• Develop, implement and execute document control policies and procedures.
• Administer document and system access rights and revision control to ensure security of system and integrity of documents.

Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Expert ability to work independently and manage ones time. Expert ability to keep information organized and confidential. Knowledge of computer hardware and software. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience: Associates degree preferred. 2-4 years of relevant work experience.