Escrow & Post-Closing Specialist

Job Description

Job Description

ESCROW & POST-CLOSING SPECIALIST

Holler Law Firm, LLC | Milford, Connecticut | Full-Time | Non-Exempt

At Holler Law Firm, we understand that a successful real estate closing is about much more than paperwork—it’s about protecting our clients, meeting important deadlines, and making sure every detail is handled correctly. Our team works together across attorneys, paralegals, processors, accounting, and operations. We value professionalism, accountability, teamwork, attention to detail, and doing things the right way.

We are seeking a highly organized, detail-oriented Escrow & Post-Closing Specialist to support the financial, document, recording, and post-closing functions of our residential real estate practice. This is a critical role for someone who takes pride in accuracy, organization, follow-through, and getting the details right.

WHAT YOU’LL DO

• Manage post-closing files and review executed documents for completeness.

• Process and document escrow funds, including wires, checks, refunds, payoffs, and commissions.

• Balance transaction files and identify or escalate discrepancies.

• Prepare and track recordable documents and coordinate recording and resubmissions.

• Prepare lender/post-closing packages, shipments, mailings, and electronic submissions.

• Track originals, checks, shipments, and other time-sensitive deliverables.

• Support owner’s and lender’s title policy preparation and delivery.

• Maintain accurate files and communicate with attorneys, lenders, clients, vendors, banks, and internal teams.

WHAT WE’RE LOOKING FOR

• High school diploma or equivalent required.

• Exceptional attention to detail with numbers, names, legal documents, and financial records.

• Able to work accurately in a high-volume, deadline-driven environment.

• Strong written/verbal communication and professional customer-service skills.

• Able to follow procedures, checklists, and compliance requirements consistently.

• Proficiency with Outlook, Word, and Excel; comfortable learning workflow, document-management, title/closing, banking, and reconciliation systems.

• Prior experience in real estate closings, title, escrow, banking, mortgage servicing, accounting, legal operations, or a similar detail-heavy environment preferred.

Residential purchase, sale, refinance, or REO closing experience; escrow/IOLTA funds; wires, ledgers, closing disclosures or ALTA statements; title policies; RynohLive or similar reconciliation software; Connecticut recording requirements; or experience in a law firm, title company, mortgage company, bank, or settlement-services environment.

What We Offer

• 15 days of paid time off annually during years 1–5, increasing with tenure

• 10 paid holidays

• Medical health coverage with an employer paid portion of the employee-only monthly premium

• Dental and vision coverage options

• 401(k) Safe Harbor plan with dollar-for-dollar employer match up to 4%

• Employee Assistance Program with legal/financial consultations, wellness resources, and personal assistance

If you’re organized, dependable, calm under pressure, and take pride in making sure the details don’t fall through the cracks, we’d love to meet you.