Office Operations Manager

Job Description

Job Description

This is a hybrid role based in Irving (Las Colinas) area, with an expectation of working onsite three days per week.

We're looking for a highly organized, proactive Office Operations Manager to oversee the day-to-day operations of our corporate office while supporting a variety of company initiatives.

This position is primarily focused on office operations, while also supporting recruiting, onboarding, marketing, and company event coordination. The ideal candidate enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in making sure nothing falls through the cracks.

Office Operations (Primary Focus)

• Manage the day-to-day operations of our Las Colinas office.
• Ensure the office is organized, fully stocked, and operating efficiently.
• Maintain inventory of office supplies, kitchen supplies, snacks, beverages, and company merchandise.
• Manage conference rooms, office spaces, and common areas to create a welcoming environment for employees and visitors.
• Coordinate office improvements and workspace setup as needed.
• Identify opportunities to improve office processes and overall efficiency.
• Assist leadership with special projects and administrative support as needed.

Recruiting & Onboarding Support

• Manage interview logistics, calendars, and meeting coordination.
• Help coordinate new hire onboarding, schedules, and first-day logistics.
• Assist with recruiting and HR-related administrative projects.

Marketing & Event Coordination

• Coordinate logistics for conferences, trade shows, and internal company events.
• Proactively partner with Energy Advisors attending events to help coordinate their event participation.
• Coordinate booth registrations, sponsorships, shipping, vendor communication, and event deadlines.
• Order, manage, and maintain inventory of event materials, including tablecloths, banners, signage, promotional items, giveaways, and swag.
• Help ensure every event is organized, on brand, and set up for success.

• 3+ years of experience in office management, office operations, executive administration, facilities coordination, or a similar role
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and excellent follow-through.
• A proactive mindset with the ability to anticipate needs before they arise.
• Comfortable working with executives, employees, vendors, candidates, and clients.
• Experience coordinating office operations, company events, or vendor relationships.
• Proficiency with Microsoft Office Workspace.
• Experience supporting recruiting, HR, marketing, or event planning is a plus.

• You enjoy creating structure and keeping things organized.
• You naturally take ownership and solve problems before they become issues.
• You thrive in a fast-paced environment where every day looks a little different.
• You're dependable, resourceful, and enjoy helping others succeed.
• You're comfortable balancing office operations with a variety of cross-functional projects.
• You sweat the small details because you know they're what create a great employee and guest experience.

Values

Communicate Openly and Honestly - We foster a culture where everyone, from intern to CEO, can speak openly. Clear communication builds trust, drives better decisions, and keeps us grounded.

Define Excellence - Excellence means constantly pushing to be better, to lead, and to set the bar for others. We don't settle. We evolve, improve, and shape the future of our field with every decision we make.

Do the Right thing - Integrity is why 5 was founded. We hold ourselves to the highest ethical standards, with zero tolerance for less. Our reputation is our brand, and we're relentless in protecting it, without compromise.

Have Fun – Fun means finding joy in learning, tackling challenges, and pushing past our comfort zones. It's the satisfaction that comes from doing hard things with great people and not taking ourselves too seriously along the way.

Make an Impact - We started 5 because people deserve better. It's what drives us each day, to make a difference for a colleague, client, or our community. This value reminds us that our work should always make life better for someone.

Why 5?

As our name suggests, 5 isn't like other places to work. Our goal has been to build a culture where we compete against what is possible. To do this, we've assembled a team of smart, fun, passionate, and hard working people.  At 5, we have engineers, commodity traders, sustainability experts, coders, energy analysts, business development professionals, financial professionals on the team... And we are always looking for more stunning colleagues. If you want to make a difference in your career and for other people, we should talk.