Office & Project Coordinator

Job Description

Job Description

Job Overview

JDC Power Systems, LLC, is looking for a motivated Office & Project Coordinator to join our team in our Irving, Texas office. The Office & Project Coordinator provides administrative, operational, and project coordination support for the Field Service organization and local office operations. This position serves as a shared resource supporting Technical Project Management, Regional Management, field personnel, and visitors to the office.

The role is responsible for coordinating office activities, maintaining records and documentation, supporting project administration, tracking action items, assisting with logistics and scheduling, and ensuring the day-to-day needs of the office are addressed. As the organization continues to grow, this position will play a key role in establishing consistent processes and providing operational support across multiple functions.

Responsibilities

Office Administration:

• Serve as the primary administrative resource for the office.
• Coordinate visitors, deliveries, vendors, and facility-related needs.
• Maintain office supplies, equipment, and inventory.
• Assist with onboarding logistics for new employees.
• Support scheduling of meetings, conference rooms, and office events.
• Coordinate travel arrangements and lodging as required.
• Maintain office records and filing systems.

Project Coordination:

• Assist Technical Project Managers and Regional Managers with project documentation and tracking.
• Schedule project kickoff meetings and recurring status meetings.
• Maintain action-item logs and meeting minutes.
• Track project deliverables and support reporting efforts.
• Maintain project documentation and closeout records.

Field Service Support:

• Coordinate technician travel, lodging, and mobilization requirements.
• Track training records, certifications, and compliance documentation.
• Coordinate site access information and customer-required documentation.
• Support equipment and parts logistics.

Reporting & Administrative Support:

• Compile reports, dashboards, and KPI metrics.
• Assist with time sheet and expense tracking.
• Support data entry and record maintenance within NetSuite and other systems.
• Maintain FAR, issue-tracking, and action-item databases.
• Assist managers with document preparation and communication.

Purchasing & Logistics:

• Assist with purchase requests and order tracking.
• Coordinate incoming and outgoing shipments.
• Track project materials, equipment, and inventory.
• Support warehouse and spare-parts administration as needed.

Continuous Improvement:

• Help develop office procedures and organizational standards.
• Support process-improvement initiatives across Field Service.
• Maintain lessons-learned and reference documentation.
• Identify opportunities to improve administrative and project workflows.

Education & Experience

• Associate's degree preferred, or equivalent combination of education and experience.
• 2-5 years of experience in administrative support, office management, project coordination, or operations.
• Experience supporting technical, construction, manufacturing, or field service organizations preferred.
• Strong organizational and customer service skills.
• Military administrative, logistics, or leadership experience is highly valued.

Required Skills

• Exceptional organizational skills.
• Strong verbal and written communication.
• Professional customer-service mindset.
• Advanced Microsoft Office skills (Excel, Word, Outlook, Teams).
• Experience maintaining records, schedules, and databases.
• Ability to multi-task and manage competing priorities.
• Detail-oriented with strong follow-through.
• Experience with ERP systems such as NetSuite preferred.

Travel Requirements

• Minimal travel expected, typically less than 10%.
• Occasional travel may be required for training, company meetings, or support of field operations.

Why Join Us

• Learning & Growth: Start your career with opportunities for on-the-job training and professional development in electrical systems and industrial controls.
• Competitive salary and benefits package, including health insurance,401(k)plan, and paid time off.
• Opportunities for professional development and certifications in the field of power systems and industrial controls.
• A collaborative, team-oriented environment where your contributions are valued and encouraged.

JDC Power Systems, LLC is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where all employment decisions are made on an individual basis without regard to characteristics protected by federal, state, or local law.

JDC Power Systems, LLC, believes that supporting a respectful and inclusive workplace is critical to our success. JDC Power Systems, LLC is committed to making our application process accessible to all applicants and will provide reasonable accommodation upon request as required.