High School Administrative Assistant

High School Administrative Assistant

Jackson Hole High School is seeking a high school administrative assistant for 201 working days from August 14, 2026, to June 25, 2027. Insurance and retirement benefits are available. Salary starts at $55,462 per year. This is an exempt position with DOE compensation package.

Reports to: Building Administration

Position Description: Provide and maintain an orderly and efficient office that creates a positive environment for members of the school community and the general public. Support the overall school climate and district vision to ensure a thriving learning environment.

Essential Job Functions:

• Monitor Aesop daily report and communicate needs to the substitute coordinator and building administration.
• Maintain daily records of substitutes, leaves, illnesses, and other staff-related data.
• Orient and assist substitutes to their assigned duties.
• Maintain staff contact lists, emergency information, phone trees, and assemble emergency procedures for staff in case of closure or other emergency.
• Arrange and follow up with work orders for repair of any and all office equipment as necessary.
• Perform usual office routines and practices including telephone procedures, messages, and copying.
• Process all requisitions and purchase orders for staff in accordance with school budget.
• Will perform and support school budgeting and ordering processes.
• Enter all credit card transactions on Intellilink card processing system.
• Post all cash receipts to the accounting system and deposit them to the bank.
• Run regular budget reports for building principal and help to support district objectives.
• Assist students and staff with all first aid related items in the absence of the nurse.
• Assist students and staff on initial contact with their varying needs.
• Coordinate student activities such as winter sports, swimming, tennis, and after-school programming.
• Coordinate building and facility usage with staff and custodians.
• Manage school-specific website communications and events.
• Sort and distribute all school communications and mail.
• Create, maintain, and monitor school informational bulletin boards.
• Assist PTO, parents, and community with events, questions, and requests.
• Coordinate student transportation needs and changes with the transportation department.
• Other duties as assigned.

Powerschool (Student Information System) Responsibilities:

• Ensure complete and accurate student registration and update changes in enrollment status.
• Ensure completeness and accuracy of student demographic information.
• Create student cumulative folders.
• Maintain student schedules and records.
• Reconcile student attendance on a daily basis.
• Process student requests in a timely manner.

Professional Qualifications:

• High school graduation or equivalent.
• Ability to work with various personality types.
• Ability to follow and successfully complete written and oral directions.
• Ability to maintain a high level of confidentiality relating to staff and student information.
• Ability to communicate clearly and positively with various members of the school community.
• Strong secretarial skills and office operations including typing, filing, operation of office equipment, phone handling, and working with the public.
• Computer skills should include working knowledge of Microsoft products and Google suite.
• Ability to quickly become proficient at working with the district student information system and bookkeeping systems.
• Basic accounting experience is a plus.
• Possess sound emotional judgment.
• Strong organizational skills that enable multitasking and prioritization in order to meet deadlines.

Physical Demands:

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones; to tolerate noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Lower Body Mobility: bend at waist; stoop; sit for prolonged periods of 1 hour.
• Strength: to lift, push, pull, and/or carry objects which weigh as much as 15 pounds on an occasional basis; to lift, push, pull, and/or carry objects which weigh as much as 25 pounds on an occasional basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
• Mental Requirements: read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; understand, apply, and interpret information; math skills at a high school proficiency level; the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compile, and coordinate information and records; decision making skills.

Work Environment:

• The noise level in the work environment is normally low to moderate but may become loud when large groups are together in a room.
• The employee may be required to move from room to room and may have to maneuver in crowded hallways.
• Duties are typically performed indoors and occasionally outdoors, such as playground duty or when students are boarding or unloading buses.
• The employee may be exposed to unpredictable weather conditions.
• This position is typically performed in a hazard-free, clean, and healthy environment.

Disclaimer: This job description identifies primary responsibilities and is not intended to be a complete list of all tasks and activities. This job description is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, and/or program/curriculum changes as directed by the Superintendent(s) or designee(s) of Teton County School District #1.

Notice of Nondiscrimination: The Teton County School District does not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, or disability in admission or access to, or treatment or employment in, its programs and activities. Any person having inquiries concerning the school's compliance with the regulations implementing the Americans with Disabilities Act (ADA) or Section 504 of the Rehabilitation Act of 1973 (Section 504) is directed to contact the Civil Rights Compliance Officer (Communications Coordinator), at the office of the School District, View email address on click.appcast.io, View phone number on click.appcast.io, or PO Box 568, 1235 Gregory Lane, Jackson, WY 83001.