HVAC Service Inside Sales Representative

Commercial Service HVAC Inside Sales

Marina Mechanical Services is looking for a motivated and experienced Commercial Service HVAC Inside Salesperson to join our team. The HVAC Inside Sales Representative is responsible for converting service technician recommendations into approved and sold work. This position acts as the primary liaison between the field technician and the customer by reviewing deficiencies, developing repair and replacement proposals, sourcing materials and equipment, communicating value to the customer, overcoming objections, and following up aggressively to close sales. The ideal candidate understands HVAC systems, possesses strong sales and relationship-building skills, and has the ability to manage multiple opportunities simultaneously while providing exceptional customer service. Success in this role is measured by quote turnaround time, proposal conversion rates, gross profit achievement, customer retention, and overall sales growth.

As a Commercial HVAC Inside Salesperson, you will:

• Review technician-generated recommendations, deficiencies, and repair opportunities daily.
• Evaluate service tickets, photos, inspection reports, and field notes to determine scope of work.
• Contact technicians when clarification is needed regarding recommended repairs or replacement options.
• Prioritize opportunities based on urgency, customer needs, potential revenue, and operational capacity.
• Create accurate and professional repair, replacement, and upgrade proposals.
• Present solutions to customers through phone calls, email, video meetings, or customer portals.
• Educate customers on equipment condition, risks, benefits, return on investment, energy efficiency, reliability, and code compliance.
• Answer customer questions regarding scope, pricing, warranties, scheduling, equipment options, and project timelines.
• Maintain an active sales pipeline and track opportunities through all stages of the sales cycle.
• Consistently follow up on open proposals until a final decision is reached.
• Negotiate within established pricing and margin guidelines.
• Close sales while maintaining customer satisfaction and profitability.

Quoting and Estimating

• Develop repair and replacement quotations based on technician recommendations.
• Accurately estimate labor, materials, subcontractors, permits, rentals, freight, and applicable taxes.
• Verify scope accuracy and ensure all proposal details are clearly documented.
• Utilize pricing databases, flat-rate systems, manufacturer pricing, and company standards.
• Ensure gross profit objectives are met or exceeded.
• Prepare multiple solution options when appropriate, including:
• Repair options
• Replacement options
• Preventative recommendations
• Energy-efficiency upgrades
• Capital project alternatives
• Review proposals for completeness and accuracy prior to release.

Parts & Equipment Sourcing

• Source HVAC equipment, replacement parts, components, and specialty materials from approved vendors.
• Obtain pricing and availability from suppliers.
• Verify equipment compatibility and lead times.
• Coordinate with purchasing and warehouse personnel regarding material procurement.
• Work with manufacturers, distributors, and vendor representatives to obtain:
• Costing
• Technical information
• Product availability
• Warranties
• Alternative equipment options
• Maintain awareness of market pricing, product changes, and supply chain challenges.
• Ensure all sourced materials support company profitability goals.

Customer Relationship Management

• Build trusted relationships with existing customers.
• Serve as the primary customer contact throughout the quoting and sales process.
• Respond to customer inquiries promptly and professionally.
• Conduct post-quote follow-ups to keep opportunities moving forward.
• Identify additional opportunities to provide value to customers.
• Promote repair, retrofit, replacement, maintenance, and service agreement solutions.
• Address concerns and objections using a consultative sales approach.
• Maintain excellent customer satisfaction and retention.

Technician Collaboration

• Partner closely with service technicians and field supervisors.
• Provide coaching and feedback regarding recommendation quality and documentation.
• Help technicians improve identification of sales opportunities.
• Clarify customer concerns and communicate feedback to field personnel.
• Ensure technician recommendations are converted into actionable proposals.

CRM & Documentation

• Enter and maintain accurate data within company software systems.
• Document all customer conversations, follow-up activities, and proposal status changes.
• Maintain organized records of:
• Quotes
• Pricing worksheets
• Cost estimates
• Vendor pricing
• Customer correspondence
• Track proposal activity and sales performance metrics.
• Generate reports related to sales pipeline, conversion rates, and revenue.

Revenue Growth & Business Development

• Identify opportunities to increase service, repair, and replacement revenue.
• Support company growth initiatives through proactive sales efforts.
• Promote:
• Service agreements
• Equipment modernization
• Energy efficiency programs
• Indoor air quality solutions
• Building performance improvements
• Develop repeat business opportunities with existing customers.

To be successful in this role, you should have:

Education

• High school diploma or equivalent required.
• Associate degree in business, HVAC, engineering, construction management, or related field preferred.

Experience

• 3+ years of HVAC industry experience preferred.
• Experience in service sales, inside sales, estimating, service coordination, dispatching, or HVAC operations.
• Proven sales and customer service experience.
• Experience reviewing technical recommendations and developing proposals.

Technical Knowledge

• Commercial HVAC systems
• Air conditioning systems
• Heating systems
• Ventilation systems
• Controls and automation systems
• Boilers and hydronic systems
• Refrigeration principles
• HVAC repair practices
• Building mechanical systems

What Is In It For You?

Marina Mechanical Services offers benefits comparable to the industry, including company contributions to medical and dental, dollar for dollar 401(k) match to a set limit, Paid time off and paid holidays. We are also employee owned, therefore all non-collective bargained employees automatically become owners without cost.

About Marina Mechanical:

Marina Mechanical Services has been "Creating Environments Where Comfort Comes To Life" TM, since 1958. We are a full-service design-build HVAC service and construction company specializing in commercial, industrial, and high-density residential solutions. Learn more about our team by visiting Compensation: $34.00 - $38.00 per hour