Event Coordinator

Job Category University Staff Employment Type Regular Job Profile Event Coordinator Job Summary Join the Department of Radiology at the University of Wisconsin‑Madison School of Medicine and Public Health as an Event Coordinator and play a key role in supporting a wide range of events that support a world‑class academic and healthcare mission. In this position, you will lead the planning and coordination of a wide range of events, bringing people together in meaningful and engaging ways. The Department of Radiology is dedicated to improving human health through innovation in clinical care, imaging research, and education. As part of our team, you will contribute to an organization that values collaboration, excellence, and service while helping to showcase the groundbreaking work and achievements of our faculty, staff, and trainees. This is an exciting opportunity for a highly organized, creative, and detail‑oriented professional who enjoys managing events from concept to execution and making a meaningful impact. Additional Information This position may require some work to be performed in‑person, onsite, at a designated campus work location. Some work may be performed remotely, at an off‑site, non‑campus work location. Candidates must be available to support evening and weekend events as needed. The work schedule is flexible and will be determined at the time of hire. This position requires heavy lifting/moving up to 50 lbs. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration: strong interpersonal and teamwork skills, with the ability to work collaboratively, maintain professional relationships, and perform effectively under pressure while meeting tight deadlines. Key Job Responsibilities Assist with planning and the creation of promotional materials and resources for events. Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities. Monitors and processes event‑related transactions and event data and records. Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues. Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates. Department School of Medicine and Public Health, Department of Radiology Compensation The starting salary for the position is $24.80/hour; negotiable based on experience and qualifications. Required Qualifications At least 1 year of professional experience in event planning. Experience providing customer service, administrative support, or similar. Preferred Qualifications Experience scheduling and organizing complex event logistics with attention to detail. Experience with digital communications, event registration, and survey creation. Education Bachelor's Degree Preferred Institutional Statement on Diversity The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. #J-18808-Ljbffr