Payroll Specialist

DivIHN (pronounced divine) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent. Visit us at to learn more and view our open positions. Please apply or call one of us to learn more For further inquiries about this opportunity, please contact our Talent Specialists, Hema, at View phone number on click.appcast.io or Remy at View phone number on click.appcast.io Title: Payroll Specialist Location: On-site at Northbrook, IL Duration: 5 Months Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered Qualifications: The client is seeking a detail-oriented and organized Payroll Specialist with senior-level experience, specifically in U.S. and Canada payroll processing, tax compliance, and project work In this role, you will be responsible for ensuring the accurate and timely processing of payroll for all employees, while maintaining a high level of confidentiality and compliance. The ideal candidate will have a strong background in payroll administration, exceptional attention to detail, and the ability to handle a variety of payroll-related tasks effectively. Responsibilities: Timesheet Review: Verify the accuracy of employee timesheets and ensure all hours worked are properly documented and accounted for. Data Entry: Enter payroll data into databases and spreadsheets with high accuracy, ensuring all employee information, hours worked, and compensation details are correctly captured. Direct Deposit Management: Handle employee direct deposit requests, update banking information, and ensure timely processing of deposits. Check Processing: Process paper checks for distribution and ensure proper documentation and signatures are acquired before disbursement. Payroll Adjustments: Make pay adjustments for raises, bonuses, commissions, and any other changes to employee compensation, ensuring all calculations are accurate. Wage Garnishments: Process and track wage garnishments according to legal requirements and ensure timely deductions. Compliance and Recordkeeping: Maintain accurate and up-to-date records of all payroll-related transactions, including tax withholdings, garnishments, and employee benefits. Reporting: Prepare and generate payroll reports, as needed, for internal departments and management, ensuring accurate reporting for accounting and financial audits. Payroll Inquiries: Address and resolve employee inquiries related to payroll, deductions, and payment discrepancies, providing exceptional customer service. Confidentiality: Maintain the highest level of confidentiality with employee payroll information and ensure compliance with relevant payroll regulations. Qualifications: Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred. Must have payroll experience Proven experience in payroll processing, with strong knowledge of payroll systems and software. Familiarity with wage garnishments, tax deductions, and other payroll-related regulations. Strong attention to detail and the ability to work accurately under tight deadlines. Ability to handle confidential information with professionalism and discretion. Excellent organizational and time management skills. Strong communication skills with the ability to interact professionally with employees and management. Proficiency in Microsoft Office, particularly Excel, and experience with payroll software systems. Knowledge of federal, state, and local payroll tax laws and compliance regulations. About us: DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status. Microsoft Office, payroll