HR Administrative Assistant

Job Description

Job Description

Title: Part Time HR Admin Assistant

Industry: Nonprofit

Location: East Nashville, TN – On-Site

Assignment Type: Temporary, Part-Time

Hours: Approximately 10–15 hours per week

Pay: $18-23/hour, dependent on experience

Benefits: This position may be eligible for medical, dental, vision, and 401(k) benefits, depending on individual selections and applicable work‑hour factors.

About the Role

Our client is seeking a Part-Time Temporary HR Support professional to assist with day-to-day human resources administration. This is a hands-on opportunity for an organized, detail-oriented professional who enjoys keeping records accurate, supporting employee processes, and helping an HR team stay organized.

Key Responsibilities

• Organize and maintain employee personnel records, both electronically and in physical files.
• Scan, label, archive, and organize HR documentation according to established processes.
• Review existing files and help ensure sensitive documents are maintained appropriately and separately from general personnel records.
• Prepare paperwork and documentation for new hires, employee status changes, and departures.
• Support onboarding and offboarding processes by tracking required paperwork and following up on outstanding items.
• Prepare employee ID badges and other routine HR materials.
• Assist with job postings, resume distribution, reference checks, and background screening coordination.
• Communicate with candidates, references, and hiring managers to gather outstanding information.
• Help track recruiting activity and ensure hiring steps are completed.
• Support benefits enrollment by preparing materials and monitoring required documentation.
• Maintain HR spreadsheets, employee information, job descriptions, and other administrative records.
• Assist with keeping HRIS and other employee databases organized and up to date.
• Help coordinate employee lunches, recognition activities, and other internal HR events.
• Provide general administrative assistance to the HR team and support special projects as needed.

Qualifications

• Associate degree in Human Resources, Business Administration, or a related field preferred; bachelor's degree is a plus.
• 1–3 years of administrative experience; HR experience is preferred.
• Previous experience handling confidential or sensitive information.
• Strong working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Experience with SharePoint, HRIS platforms, applicant tracking systems, or similar databases is preferred.
• Background in HR administration, recruiting coordination, onboarding, benefits, or employee records is a plus.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and follow established processes.
• Professional written and verbal communication skills.
• Ability to work independently while collaborating effectively with an HR team.
• Strong customer service mindset and professionalism when interacting with employees and candidates.

Additional Details

• This is an on-site, temporary part-time opportunity.
• Schedule is approximately 10–15 hours per week.
• Ideal for someone looking for a flexible HR opportunity while gaining or expanding hands-on experience.
• The role requires discretion and careful handling of confidential employee information.

Perks

• Flexible part-time schedule
• Hands-on HR experience
• Opportunity to support a variety of HR functions
• Collaborative team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.