Administrative Assistant - Office of Mission Animation

Administrative Assistant - Office Of Mission Animation

Salary: $24.18 per hour

Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at

Location: Office Of Mission Animation

Position Status: Full-time (35 hours per week)

Hours: Varied

Position Number: 002683/30- 496

FLSA Status: Non-Exempt

POSITION SUMMARY:

The primary purpose of this position is to support the office of Mission Animation through administrative tasks including but not limited to tracking budgets, assisting on event coordination, communications with the university and Spiritan community and support of large scale campus events out of the office of Mission Animation including Heritage Week and Founders Week.

DUTIES AND RESPONSIBILITIES:

• Managing the department budget, preparing budget reports, and monitoring grant accounts associated with the office. Also entails submitting monthly expense reports in Chrome River and report of business expenses. This person is also responsible for submitting SPA's for student employees.
• Maintain communications with Spiritans on campus and abroad for the purposes of Mission Animation events via email, zoom calls and in person meetings.
• Help as needed at Mission Animation Events including but not limited to feast days, Heritage Week, and Founders Week. This will include staffing events during regular work hours.
• Managing and posting web content for the Mission Animation Office as well as social media for the office.
• Helping with event management throughout the year including the booking of rooms, ordering of catering, and distribution of advertisements on campus.
• Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

• Bachelor's degree from an accredited educational institution and 1-3 years of work-related experience.

Experience in managing or assistant at university events including roles held as a student during undergraduate or graduate years.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.