Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing finance team in Everett, Washington in a contract capacity with the potential for a permanent role. This position is ideal for someone who thrives in a high-volume environment, enjoys bringing structure to daily processes, and can manage vendor payments with accuracy and urgency. You will play a key role in supporting end-to-end accounts payable activities, including invoice processing, coding, reconciliations, and credit card expense administration. This onsite role offers the opportunity to contribute to the development of a stronger AP function while partnering closely with accounting and cross-functional teams.

Responsibilities:
• Process a high volume of vendor invoices each week while maintaining accuracy in coding, approvals, and payment timing.
• Manage full-cycle accounts payable activities from invoice receipt through payment completion and record maintenance.
• Review and reconcile credit card transactions, identify exceptions, and help resolve declined or incomplete charges.
• Support vendor payment activity, including ACH transactions and follow-up on outstanding payment questions.
• Assist with building and improving accounts payable workflows to create a more efficient and scalable process.
• Collaborate with accounting staff and internal departments to resolve discrepancies, obtain approvals, and keep transactions moving.
• Perform reconciliations related to payables and ensure supporting documentation is complete and audit-ready.
• Use AP automation tools such as Tipalti and Ramp to manage invoices, payments, and related records effectively.• 2+ years of accounts payable experience, including hands-on responsibility for full-cycle AP processing.
• Proven ability to code invoices accurately and work through high transaction volumes in a fast-paced setting.
• Experience with ACH payments, vendor payables, and account reconciliations.
• Working knowledge of Tipalti, Ramp, or similar accounts payable automation platforms.
• Strong Excel skills, including the ability to use VLOOKUPs and pivot tables for review and analysis.
• Ability to work independently, stay organized, and manage priorities with minimal supervision.
• Strong communication skills and the ability to collaborate effectively with multiple departments.