Arts Office and Events Assistant

The Arts Office and Events Assistant performs administrative and clerical tasks, serves as a resource for, and supports the Arts Department Coordinator, to whom the position reports. Together they support the Music, Theater and Dance, and Visual Arts departments with day-to-day operations. The Arts Office and Events Assistant also helps prioritize and supervise several work study students. Arts Office and Event Assistant Work Days: Monday-Friday Shift Start/End Time: 8:00am - 4:00pm, Flexibility to work occasional evenings for performance support. Hours Per Week: 37 Weeks Per Year: 43 (September thru June) Pay Status and Classification: Non-exempt, Regular Full-time. This is a 10 month position. This position is not eligible for relocation assistance or visa sponsorship. Work Location: This position is an onsite role and is not eligible for a hybrid work schedule. Supervisor: Arts Department Coordinator Position Purpose: The Arts Office and Events Assistant performs administrative and clerical tasks, serves as a resource for, and supports the Arts Department Coordinator, to whom the position reports. Together they support the Music, Theater and Dance, and Visual Arts departments with day-to-day operations. The Arts Office and Events Assistant also helps prioritize and supervise several work study students. Essential Responsibilities and Duties: Support Arts Department Coordinator by being the first point of contact in the main office, successfully assisting visitors, and speaking knowledgeably about the Music, Visual Arts, Theatre & Dance department operations, courses and events. Publicize multiple overlapping events for the three departments every term (design and send emails, update websites, coordinate printing and posting of publicity materials, send press releases, etc.) Manage and oversee all Music and Theatre & Dance box office duties (manage tickets sales through Eventbrite website, hire, train and supervise work study students for box office, house manager and usher positions). Support three departments and a busy main office by purchasing and maintaining office supplies and equipment, booking hotel rooms, submitting work orders, room reservations, catering, and transportation requests, etc. Assist in managing the Main Office work-study students. Other related duties as assigned by Arts Department Coordinator and department Chairs. Qualifications Associate's degree with 3+ years of office support experience and/or a combination of relevant education, training certifications, and/or work experience. Excellent communication and organization skills Knowledge of Microsoft Office Suite, Google Apps, comfortable learning new software systems Familiarity with graphic design software and social media platforms Ability to multitask and handle multiple projects with varying deadlines Ability to work with a large and diverse group of individuals Preferred qualifications: Understanding of, interest in, and passion for Arts events, including concerts, theater performances, and art exhibitions Experience working in, or managing, a theater or music box office Compensation: The expected rate for this position is $20.00 Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting. Location: Schenectady, NY We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications. We offer exceptional benefits including: Generous Vacation, Sick, and Personal Time Winter Recess Break in Addition to Paid Holidays (in accordance with policy) Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts) Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs Pre and Post Tax participation in a 403(b) Retirement Plan Salary Continuation Program in the event of Disability Tuition Exchange Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions. E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar). Union College Officially chartered in 1795, Union College is the fifth-oldest liberal arts college in the country. Located in the Capital District of New York State, Union is a highly selective residential and undergraduate college, home to 2,200 students and 220 faculty, and offering 44 majors. Union was the first liberal arts college to rethink the traditional liberal arts education and adopt an engineering curriculum. That pioneering approach continues today with an education that encourages students to work beyond the limits of disciplinary boundaries, allowing them to think globally and lead innovatively in a world where problem‑solving requires breadth across humanities, arts, social sciences, science, and engineering. Accommodations If you require an accommodation throughout the interview process, please don't hesitate to contact our Human Resources department at View email address on click.appcast.io or View phone number on click.appcast.io. We are committed to ensuring that all candidates have equal access to opportunities and can participate in a fair and inclusive hiring process. Diversity at Union College Union College is an equal‑opportunity employer and is strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social, and cultural opportunities to facilitate the integrated academic, social, and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin, and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities who request such accommodations. Non-Discrimination Policy Union College will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, religious belief, disability, sexual orientation, gender identity or expression, and veteran status. In this regard, opportunities for advancement will be made available without bias. Union College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity. #J-18808-Ljbffr LM Wind Power / GE