Human Resources & Office Manager

Job description

JNS Facility Maintenance is seeking a highly organized, resourceful, and people-oriented Human Resources & Office Manager to oversee recruiting, coordinate office administration, and support day-to-day business operations. This role also includes HR-related administrative responsibilities and the opportunity to develop a broad understanding of the business to better support employees and management.

The ideal candidate takes ownership of their responsibilities, exercises sound judgment, and manages multiple priorities while working independently and proactively addressing the needs of the business.

Key Responsibilities

Recruiting & Hiring

• Maintain job postings, applicant records, and communications
• Conduct initial candidate screenings and coordinate interviews with management
• Communicate with candidates and ensure timely follow-up
• Prepare offer letters and manage new-hire paperwork and onboarding
• Work with management to identify staffing needs and hiring priorities
• Maintain confidentiality when handling applicant information

Payroll & HR Admin

• Administer payroll processing accurately and timely
• Review employee hours, time-off requests, and attendance records
• Maintain accurate and confidential employee records and documentation
• Assist with benefits enrollment and tracking
• Assist with communicating company policies and proceduresMaintain employment records and other HR administrative processes
• Assist with offboarding, including employee documentation and administrative updates

Office & Administrative Management

• Oversee day-to-day office operations and administrative needs
• Develop a working knowledge of the company's services, policies, systems, and operations
• Serve as a point of contact for general office questions and employee requests
• Process vendor payments accurately and maintain records of payment history
• Schedule and coordinate vehicle maintenance and repairs as needed
• Track tasks, deadlines, and outstanding requests to ensure timely follow-up
• Assist management with reports, research, and special projects
• Provide administrative support across departments as business needs change

Qualifications

• 1-3 years of experience in recruiting, human resources, office administration, or a related administrative role
• Experience coordinating interviews, communicating with candidates, or supporting the hiring process
• Strong organizational skills and time management skills
• Ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with office software and technologies
• Commitment to maintaining accurate, confidential records
• Ability to work independently and take initiative
• Adaptability and a willingness to learn different aspects of the business and support changing operational needs

Benefits

• Dental insurance

• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person