Administrative Specialist

Administrative Support: Serve as the primary point of contact for all departmental inquiries and correspondence. Maintain calendars, schedule meetings, and coordinate events and workshops across all three units. Prepare agendas, meeting minutes, memos, and official correspondence. Organize and maintain digital and physical filing systems for each department. Program Coordination: Support the planning and execution of academic development events, cultural programs, and grant-funded initiatives. Assist with logistics for internal and external programming, including room reservations, catering, technology setup, and travel arrangements. Track project timelines, deliverables, and reporting requirements. Fiscal and Grant Support: Process purchase requests, reimbursements, and budget tracking in accordance with university policies. Assist with grant budget monitoring, data collection, and financial reporting documentation. Coordinate invoicing and vendor communications related to programmatic needs. Communications and Outreach: Manage content updates for departmental websites and social media platforms. Draft newsletters, promotional materials, and stakeholder communications. Serve as liaison between departments and internal/external partners. Data and Records Management: Collect and organize data for departmental reports and grant applications. Maintain up-to-date databases of program participants, stakeholders, and funding records. #J-18808-Ljbffr Talentify.io