Operations Manager - Medical Distribution

Randstad is seeking an energetic, detail-oriented Operations Manager to join a premier medical distributor in Palm Beach, FL.

This is a dynamic, hands-on role in a close-knit, small-team environment (5–7 total employees). You will oversee day-to-day office workflows—including order processing, inventory invoicing, and reporting—while also being comfortable managing back-of-the-warehouse shipping and receiving.

If you are a self-starter with sharp common sense, strong professional communication skills, and a desire to learn an established operation from the ground up, we’d love to connect! If you are interested and qualify for this role, please send your resume directly to Nabyla Mendes at View email address on randstadusa.com

salary: $75,000 - $85,000 per year
shift: First
work hours: 9 AM - 5 PM
education: No Degree Required

Responsibilities

• Open and close the office/facility daily (9:00 AM – 5:00 PM) and directly oversee back-of-the-house warehouse receiving and shipping activities.
• Process incoming purchase orders from distributors, wholesalers, and direct clients using desktop QuickBooks. Create packing slips, invoices, and maintain order-tracking spreadsheets.
• Handle weekly wholesaler invoicing through DiCentral EDI and perform monthly reconciliations to ensure complete billing accuracy.
• Review weekly sales tracing reports, track account purchasing trends, compile monthly reporting, and calculate monthly commissions.
• Prepare shipping documentation (FedEx, UPS, DHL) for domestic and international orders. Maintain Device History Records (DHRs) and provide clients with lot/sterilization quality certificates.
• Partner closely with leadership, outside sales reps, and vendors to ensure seamless everyday business execution.

Qualifications :

• Experience: Background in operations, office management, or shipping/inventory management. Prior experience in a medical device, pharmaceutical, healthcare, or regulated industry is a strong plus.
• Proficiency with Desktop QuickBooks.
• Working knowledge of Salesforce (for sales reporting) and Google Workspace / Google Platform.
• Familiarity with EDI platform
• strong Excel / Google Sheets skills for data analysis and reporting.
• Exceptional attention to detail, strong problem-solving skills, adaptable mindset eager to master existing company processes

Skills

• Operations
• QuickBooks
• EDI Advantage

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.