Finance Accounts Payable Specialist, Texas Institute for Electronics

Finance Accounts Payable Specialist

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium of state and local government, pre-eminent defense electronics and semiconductor companies, national labs and nationally recognized academic institutions. Our mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap, and to provide critical pilot manufacturing capabilities to address national security needs and catalyze domestic economic growth.

Join the Texas Institute for Electronics (TIE) and help us push the boundaries in critical semiconductor domains, including advanced packaging, with the aim of reestablishing U.S. prominence in semiconductor manufacturing.

With over $1 billion in funding from the US DoD and the state of Texas, we're at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes that will set the course for future advancements in semiconductor logic, memory, heterogeneous integration, chip cooling and more. Situated in the heart of Austin named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report the Texas Institute for Electronics embodies the city's innovative spirit.

UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The Finance Accounts Payable Specialist supports the Texas Institute for Electronics through monitoring and managing the invoice email inbox and processing invoices for goods and services. This role ensures accurate, timely, and compliant invoice processing by verifying invoices against purchase orders, resolving discrepancies, and supporting efficient day-to-day financial operations.

Responsibilities

• Payment Processing
  • Ensures timely and accurate processing of payments, including DEFINE transactions and wire transfer submissions; ensures payments comply with vendor terms and proactively tracks deadlines to prevent late fees or penalties.
  • Assist in processing subaward payments.
  • Conducts internal reviews to confirm appropriate coding, correct account usage, and that all documentation requirements are satisfied.
  • Assists with change orders, amendments, and other required forms, as needed.
• Invoice Processing
  • Receives and reviews vendor invoices for accuracy, completeness, and compliance with applicable requirements.
  • Verifies invoices align with purchase orders and confirms receipt of goods and/or services.
  • Resolves invoice discrepancies (e.g., amounts, purchase orders, receipt records) by coordinating with internal departments and vendors.
• Reconciliation and Reporting
  • Researches and compiles supporting documentation to complete biweekly eShipGlobal reconciliations.
  • Completes monthly ProCard reconciliations and ensures all required supporting documentation is received and properly maintained.
  • Reconciles payments to ensure alignment with vendor contracts or agreements; processes expense correction transactions as needed.
  • Develops and prepares reports to forecast upcoming payable activity based on known and anticipated obligations.
• Vendor Management and Compliance
  • Builds and maintains strong working relationships with vendors and internal stakeholders; responds to inquiries regarding payment status, invoices, and discrepancies.
  • Submits vendor ID requests as needed and verifies vendor holds through applicable state and federal systems.
  • Ensures processes align with university, state, and federal regulations, including record retention requirements.
  • Maintains accurate documentation and supports ongoing best practices.
• Other Duties
  • Serves as a backup to the supervisor to address and resolve urgent internal and vendor-related issues.
  • Provides coverage for team members during absences and assists with cross-functional tasks as assigned.
  • Participates in and supports process improvement initiatives.

Required Qualifications

• Bachelor's degree in business, accounting, or a related field or high school diploma/GED with relevant accounting and payment processing experience.
• Strong organizational skills with the ability to manage multiple tasks and set priorities.
• Demonstrated ability to develop and maintain financial models, dashboards, and management reports tailored to a variety of stakeholders, including senior and executive leadership.
• Proficiency in Microsoft Excel and Word.
• Ability to interpret policies and implement procedures effectively.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills with a professional demeanor and commitment to customer service.
• Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Four or more years relevant accounting and payment processing experience.
• More than the required education and progressively responsible experience in finance or accounting.
• Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures.
• Experience using electronic accounting and work management systems to process web-based documents.

Salary Range

TIE Pays Industry Competitive Salaries

Work Schedule

• Monday Friday: Flexible between 7am and 6pm

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity (ex: using a mouse)

Required Materials

• Letter of Interest
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

The University of Texas at Austin Staff