Medical-Legal Administrative Assistant

Job Description

Job Description

Location: Edina, Minnesota
Schedule: Part-time, Monday–Friday, 30 hours per week
Regular Hours: Monday, Tuesday, Wednesday, and Friday: 8:00 a.m.–2:00 p.m.; Thursday: 9:30 a.m.–3:30 p.m.
Work Arrangement: Primarily in person, with occasional remote-work flexibility when patient schedules and clinic needs allow
Reports to: Physician / Clinical Director
Anticipated Start Date: October 27, 2026
Compensation: $28 per hour

Position Summary

We are seeking a dependable, organized, and professional Administrative Assistant to support a one-physician specialty medical clinic and its related medical-legal practice.

This position involves a combination of patient-facing administrative support, office coordination, medical-legal correspondence, and general administrative responsibilities . The Administrative Assistant will play an important role in keeping the clinic organized and ensuring that patient, physician, and medical-legal administrative needs are handled efficiently and professionally.

The position is 30 hours per week , with a consistent Monday–Friday schedule.

The primary role is administrative in nature. However, there is an opportunity for the position to develop into a full-time role with increased compensation for a candidate who has meaningful bookkeeping and/or accounting experience and can take on additional financial and practice-management responsibilities.

Experience in office management or medical practice management is valuable and preferred but bookkeeping and/or accounting experience would be an important component of consideration for an expanded full-time position.

The ideal candidate is organized, detail-oriented, professional, and comfortable working independently in a small-office environment. They should be able to manage competing priorities, communicate effectively by phone and email, and handle sensitive patient, financial, and legal information with discretion and confidentiality.

Key Responsibilities

Administrative & Office Support

• Provide day-to-day administrative and clerical support to the physician, clinic, and medical-legal practice.
• Answer phone calls and respond to emails and written correspondence in a timely and professional manner.
• Manage patient and professional calendars, including scheduling appointments and coordinating appointment changes.
• Maintain organized electronic files and ensure documents are accurately filed and readily accessible.
• Prepare, organize, send, receive, and track correspondence, forms, records, and other administrative documents.
• Assist with office organization, supplies, workflow coordination, and general day-to-day operations.
• Support a professional, welcoming, and patient-centered clinic environment.

Patient & Medical Office Coordination

• Schedule and coordinate patient appointments and related communications.
• Support patient care coordination with patients, referral sources, insurers, and other appropriate parties.
• Verify auto-insurance and Medicare coverage and assist with related administrative follow-up.
• Communicate appointment information, office policies, forms, and other administrative information to patients.
• Maintain confidentiality and appropriately handle protected health information and other sensitive patient information.

Medical-Legal Administrative Support

• Communicate with law firms, attorneys, paralegals, insurers, and other professional contacts regarding medical-legal matters, as directed by the physician.
• Coordinate medical-record requests, document submissions, and related correspondence.
• Organize and maintain files related to medical-legal consultations, records reviews, independent medical examinations, and other professional services.
• Assist with scheduling and administrative coordination for medical-legal appointments and professional engagements.
• Track invoices, correspondence, forms, and other documentation related to the medical-legal practice.

Expanded Practice-Management & Bookkeeping Responsibilities

For a candidate with bookkeeping and/or accounting experience , there may be an opportunity to expand the position into a full-time role with increased compensation.

Expanded responsibilities may include:

• Managing invoices, payments, and accounts-receivable follow-up.
• Performing routine bookkeeping and maintaining accurate financial records.
• Reconciling financial transactions and accounts.
• Assisting with payroll and other routine financial processes.
• Using QuickBooks or other accounting software.
• Assisting with financial reporting and expense tracking.
• Supporting general practice-management and business operations.
• Assisting with budgeting and other financial administrative tasks.
• Taking on additional operational responsibilities as appropriate to the candidate's experience and capabilities.

Office-management or medical practice-management experience is valued and may be helpful in an expanded role; however, bookkeeping and/or accounting experience is specifically sought for candidates being considered for the full-time, higher-compensation opportunity.

Qualifications

Required

• High school diploma, GED, or higher education credential.
• Prior administrative, clerical, reception, or office-support experience.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, follow-through, and time-management skills.
• Proficiency with email, calendars, word-processing software, spreadsheets, and other common office technology.
• Ability to work independently, prioritize multiple tasks, and use good judgment in a small-office environment.
• Professional and courteous communication skills, both in person and by phone and email.
• Demonstrated ability to handle confidential and sensitive information appropriately.

Preferred

• Experience working in a medical, healthcare, specialty-clinic, or patient-facing office environment.
• Experience with medical office administration, practice management, or healthcare workflows.
• Experience with insurance verification, appointment scheduling, patient coordination, or medical records.
• Experience as a legal assistant, in a law office, or working directly with attorneys, paralegals, or law firms.
• Familiarity with medical-legal documentation, medical-record requests, or related correspondence.
• Bookkeeping and/or accounting experience.
• Experience with QuickBooks or other accounting software.
• Experience with invoice management, accounts receivable, financial recordkeeping, or other financial administrative responsibilities.
• Office-management or medical practice-management experience.
• Experience with medical practice-management or electronic health record systems.

Compensation & Benefits

Starting compensation: $28 per hour for 30 hours per week.

There is an opportunity for the position to develop into a full-time role with increased compensation for a candidate who brings bookkeeping and/or accounting experience and can assume additional financial and practice-management responsibilities.

The expanded role and compensation would be based on the candidate's experience, demonstrated abilities, and ability to take ownership of additional financial and operational responsibilities within the practice.

Benefits Include

• Health insurance
• Dental insurance
• 401(k) retirement plan
• Paid time off (PTO)

About the Role

This position is well suited for someone who enjoys working in a small, professional medical practice and values a role with opportunities for growth.

The initial position is a 30-hour-per-week Administrative Assistant role . The primary responsibilities are administrative, patient coordination, office support, and medical-legal coordination.

For someone with bookkeeping and/or accounting experience , there is potential to grow into a broader role that combines administrative responsibilities with financial and practice-management duties. This expanded scope may lead to full-time employment and increased compensation .

Office-management or medical practice-management experience is also valuable, particularly for someone who enjoys taking ownership of office operations, but the ability to take on bookkeeping and financial responsibilities would be an important consideration for the expanded position.