Legal Secretary

Job Description

Job Description

We are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm.  The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work.  

Primary Responsibilities:

• E-Filings and serving court documents (both State and Federal)
• Handling calendaring and court-related deadlines including discovery deadlines, hearings, appearances, depositions, motions, expert discovery deadlines and expert depositions
• Knowledgeable of all discovery deadlines and cut-off dates, law and motion cut-off dates, expert discovery deadlines and cut-off dates, and time requirements pertaining to the various methods of service
• Drafting correspondence, memoranda, and other legal documents (i.e., pleadings, written discovery, discovery shells) submitting same for review, revising, redlining, comparing, proofreading, assembling, photocopying, and distributing final material as necessary
• Client contact, contact with witnesses and opposing counsel  
• Handling document production and organization. Organizing records, documents, correspondence, and files into a manageable format.
• Subpoenaing medical records, films, and billings from treating providers and proactively monitoring the status of receipt of said records
• Scheduling meetings and proceedings as needed, including but not limited to depositions, court hearings, etc.,
• Making copies of documents for service; preparing envelopes and/or labels for said service.
• Assisting others when needed

Necessary Skills

• Thorough understanding and experience in court filing procedures, guidelines, and e-filing requirements as well as the ability to look up local rules of court (both State and Federal)
• Ability to think and act independently and with minimal supervision
• Prior experience in an insurance defense law firm  
• Excellent organizational skills
• Strong attention to detail and ability to meet deadlines
• Flexibility
• Outstanding time-management and typing skills
• Ability to multitask