Office Administration Assistant

Financial & Project Administrative Assistant

Shoals MPE is seeking a dependable and organized Accounting & Bookkeeping Assistant to support our accounting and administrative operations. This position will assist with accounting, accounts payable and accounts receivable, payroll support, project management, data entry, and general office administration.

The ideal candidate is detail-oriented, comfortable working with numbers, and able to keep records organized and up to date.

Key Responsibilities

• Assist with Accounts Receivable follow up, including invoicing and payment tracking, contacting customers regarding accounts.
• Enter vendor invoices accurately into QuickBooks Desktop.
• Match vendor invoices against purchase orders and verifying pricing, quantities, and job information. Identify and research discrepancies between invoice, purchase orders and vendor documentation.
• Organize and maintain financial and project-related files, electronic and paper documentation.
• Procurement for a division. Obtaining, submitting, and tracking permits for active jobs.
• Answer incoming calls professionally and direct to appropriate department.
• Assist with general accounting and administrative task as needed.

Required Qualifications

• Basic experience with Accounts Receivable, Accounts Payable, or bookkeeping
• Experience with QuickBooks preferred
• Proficient in Microsoft Office particularly Excel and Outlook
• Strong organizational skills, time management and attention to detail
• Ability to work independently and prioritize and manage multiple tasks to meet deadlines.
• Professional verbal and written communication skills
• Reliable attendance and strong work ethic and follow through

Preferred Qualifications

• Experience in QuickBooks Desktop.
• Experience in construction, HVAC, plumbing, electrical, or service industries is a plus
• Experience in Procurement, account payable, accounts receivable, job costing, project billing.
• Experience with customer account follow- or collections, invoicing or billing is a plus but not required

What Success Looks Like

• Financial records are accurate and organized
• Vendor invoices and customer payments are processed on time
• Procurement responsibilities
• Documentation is easy to locate and maintain
• Daily administrative tasks are completed efficiently

Why Join Shoals MPE

• Stable, growing company with a strong reputation in North Alabama
• Supportive team environment
• Opportunity to learn and grow within the company
• Consistent, full-time work

Benefits

• Competitive pay based on experience
• Health Insurance offered based on company policy
• Paid Vacation and paid Holidays
• 401(k) with Company Match up to 4 %
• Training and development opportunities

How to Apply

Submit your resume and relevant experience for consideration. Candidates with backgrounds in office AR, procurement, bookkeeping, accounting support, or customer service are encouraged to apply.