Detail‑Oriented AP Specialist | Netsuite & Vendor Relations

Requirements Previous accounts payable experience required

• Experience with Netsuite a plus
• Strong attention to detail and accuracy
• Stellar organizational and communication skills
• Ability to prioritize tasks to meet deadlines in a fast-paced environment
• Excellent computer skills including Microsoft Office Suite

, Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer
• Occasional standing and walking within the office
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Visual acuity to read screens, documents, and reports
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

What the job involves We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance and Accounting team

• This role will support the Accounts Payable and Accounting functions to ensure timeliness and accuracy of payments and their related financial statement impact
• Process and review purchase orders and invoices, ensuring accuracy, proper coding, receiving and approvals
• Communicate with procurement team and accounting team to resolve issues
• Reconcile accounts payable transactions and resolve discrepancies timely
• Maintain vendor records and ensure compliance with W-9 and 1099 requirements
• Collaborate cross-functionally to obtain necessary approvals
• Assist in month-end close activities, including accruals and account reconciliations
• Monitor accounts to ensure timely payments and manage early payment discounts
• Respond promptly to vendor inquiries and maintain strong vendor relationships
• Review and approve employee purchase card transactions to ensure proper approvals and support as well as appropriate GL categorization and impact

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