Administrative Support Specialist

Overview

Corporate Tools in Post Falls, Idaho is looking to add a new member to our Operations team to assist in all things related to supporting our fast-growing company. You are someone with a "can-do" attitude who responds to business needs with the ability to adapt to and embrace change, placing an emphasis on attention to detail and effective communication.


Along with providing support to our Operations Management team through completion of various tasks supporting business needs, occasional assistance in the support of our "work wherever" program will also be a part of your role. You are someone who thrives in a fast-faced environment and can help our organization continue to grow seamlessly!


This position is coded as "Hybrid" which means after initial training and on-boarding which will take place in office, occasional remote work is available. However, this role will be expected to continue to work in our Post Falls, Idaho office 3-4 days/week.

Wage


Up to $20 / hour


Benefits

• 100% employer-paid medical, dental & vision Full coverage for employees - nothing comes out of your paycheck. Plus an annual review with a raise option.
• Time off that grows with you 22 days PTO + 4 holidays to start. After 3 years it bumps to 29 days, and after 5 years you move to flexible time off - not accrued, not capped. Take time off when you want.
• Parental leave & 401(k) match Paid parental leave, plus up to 6% company 401(k) matching with no vesting period - it's yours from day one.
• Quarterly allowance Spend it on whatever makes work better: a comfier remote setup, continuing-education classes, a plant for your desk, coffee for a coworker, a massage for yourself... really, whatever.
• No dumb perks (and a trail mix bar) No weekend dog-walking gimmicks that look cool but cost nothing because nobody uses them. We spend on benefits you'll actually use - an open-concept office, friendly coworkers, a creative environment, and yeah... a trail mix bar.

Responsibilities

• Create a positive working environment by contributing to a fully functioning office setting through organization, communication, and time management.
• Handle logistics of meetings and conference calls and coordinate travel when necessary
• Conducts research, compiles data and prepares information for consideration and presentation by executive team in support of meetings or work projects.
• Acts as business partner in assisting department staff members in meeting deliverables on business matters and tracking department relevant data
• Coordination of meetings and company events from gathering talking points and creating agendas to scheduling and arranging meals, meeting spaces etc.
• Support the Human Resources team with our "Work Wherever" program by assisting with the coordination of shipping and receiving company equipment for employees
• Maintain company spreadsheets to ensure accurate and up to date reporting.

Requirements

• 3+ years of administrative or project management experience supporting executive level staff
• Strong organizational skills, attention to detail and ability to adapt to changing priorities based on organization needs
• Advanced computer skills
• Demonstrated ability to multitask and meet consistent deadlines within multiple projects
• Ability to maintain confidentiality of sensitive information and a professional attitude.
• Ability to clearly and effectively communicate with diverse audiences in professional manner
• Ability to solve problems and tailor to the the adapting needs of the company