Senior Associate, Sponsorship & Conferences

Job Description

Full-time

NYC (Hybrid)

Essential Responsibilities :

Conference Operations & Execution

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• Support end-to-end execution of conferences, including pre-event planning and onsite management
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• Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
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• Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables
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Data Management & Reporting

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• Maintain accurate conference and attendee data across systems
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• Pull and analyze reports (registration, committee/forum participation, attendee lists)
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• Manage CLE requirements related to conference programming: collateral collection, submissions and deployment
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Member Engagement & Communications

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• Collaborate with Association leadership on membership initiatives and outreach tied to conferences
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• Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
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• Support programming team with member research call scheduling and set up
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• Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs
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Marketing & Promotion

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• Coordinate with design and digital vendors to produce promotional materials and collateral
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Vendor & Logistics Management

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• Support sourcing and management of event vendors, including coordination of timelines and deliverables
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• Assist in managing event logistics, production schedules, and execution
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Budgeting & Financial Oversight

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• Support accounts receivable (AR) related to conference registration and overall budget tracking
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Additional Support

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• Perform other duties as assigned
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Qualifications and Requirements:

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• Bachelor’s degree preferred in hospitality, marketing, communications, business, or a related field
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• 4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
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• Experience supporting event programming and working with event registration systems and CRM platforms
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• Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
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• Excellent organizational, time management, and multitasking skills with strong attention to detail
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• Strong interpersonal, client service, and communication skills (written and verbal)
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• Proactive, solutions-oriented mindset and high level of professionalism and accountability
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• Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
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• Ability to manage multiple priorities in a fast-paced environment
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• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
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• Occasional domestic business travel is required.
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