Front Desk Support / HR Student Assistant

Front Desk Support / HR Student Assistant

The Foundation is a nonprofit organization dedicated to maximizing private resources for the university. Our talented employees raise, invest and administer money that provides scholarships for students, attracts and retains world-class faculty and supports other strategic priorities for Oregon State and its community. The Front Desk / HR Assistant is a student employee who supports day-to-day front desk operations and assists the Talent Management team with basic administrative and HR-related tasks. This role provides customer service to staff, students, and visitors while helping ensure smooth office operations in a professional and welcoming environment. This position is based at the OSU Foundation's main office, located slightly off campus at 4238 SW Research Way, Corvallis, OR 97333.

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Teamwork, Professionalism

Position Duties: Greet visitors and provide friendly, professional front desk coverage Answer and direct phone calls, emails, and general inquiries Manage incoming and outgoing mail, including sorting, distribution, and preparation of outgoing items Maintain conference room reservations and coordinate car reservations for staff Assist with basic HR administrative tasks such as filing, data entry, and document organization Help prepare onboarding materials and assist with new hire logistics as needed Support scheduling, meeting preparation, and calendar coordination Provide event coordination and assistance, including preparation, setup, and day-of-event support Assist staff with event-related tasks such as supplies, room setup, and general logistics Maintain confidentiality when handling sensitive employee information Assist with general office tasks including copying, scanning, and organizing supplies Provide backup support to the Talent Management team during busy periods

Minimum Qualifications: Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment Must meet the applicable minimal enrollment standard Preferred (Special) Qualifications: Strong customer service and communication skills Attention to detail and ability to stay organized Comfortable using Microsoft Outlook, Word, Excel, and Teams Professional demeanor and ability to interact with a variety of people Ability to handle confidential information with discretion Reliable, punctual, and able to manage multiple tasks Previous office or administrative experience preferred but not required

Students may work up to 24 hours per week during the academic year. Typical schedules range from 1215 hours per week. Additional hours may be available during academic breaks, including summer. Summer availability is strongly preferred.