Admissions Operations Coordinator

Overview Touro University Nevada Office of Admissions is seeking a full-time Admissions Operations Coordinator to be responsible for a wide range of complex clerical duties and event management. The ideal candidate will be highly motivated and experienced in maintaining a high level of production. The coordinator will be responsible for coordinating and facilitating on-campus recruitment events such as Open House, Acceptance Day, campus tours, various pathway events, and other recruitment activities as well as managing the daily operations of the department. In addition, the position requires program management and facilitating the admissions process for an academic department. The successful candidate must also demonstrate the University’s core values of social justice, intellectual pursuit, and service to humanity through their work. Responsibilities Coordinates and manages internal and external recruitment events. Serve as lead coordinator for a variety of admissions related events such as Acceptance Day, academic program interview days, Open Houses, Experience Touro Tour, campus visits, and various pipeline events and activities. Coordinates and manages participation in recruitment fairs and guest speaker requests. Coordinates candidate interviews, meetings and special events, including but not limited to room reservations, catering services, audio-visual requirements, and set-up. Serve as financial administrator for the department. Manage events budget, reporting, and communication with recruitment event participants. Process all Office of Admissions budget transactions including serving as point person for vendor relations. Facilitates communication between all internal and external constituents and the Office of Admissions. Tactfully works with a variety of constituents including students, faculty, administrators, and community partners to create and promote various events. Demonstrates professionalism and leadership to maintain credibility, trust, and support with all parties interacting with the Office of Admissions. Disseminates inquiries (phone, email, and postal mail) amongst Admissions staff. Demonstrates a commitment to intellectual pursuit, diversity, social justice, and service to humanity. Responsible for day-to-day administrative and clerical support for the office including confidential records and files utilizing a variety of database tools. Maintain inventory control to ensure adequate quantity of recruitment materials is available for staff and supporting offices. Manages giveaway requests submitted by campus departments. Oversee the procurement process for Admissions inventory. Meets regularly with the Admissions Director to discuss operations and events. Perform general office duties including providing assistance in resolving administrative questions and issues, answering the telephone, managing answering service, checking emails, copying and dissemination of materials, filing, and preparation of standard office forms. Hire, train, supervise, and evaluate a team of student workers. Serve as an admissions and recruitment program manager. Process applications and manage the application process. Communicate via phone, email and letters to prospective applicants and accepted students. Maintain communication with prospective applicants to encourage and support completion of the application process. Independently evaluate completed files and make admission decisions based on established criteria. Serve as a liaison with other student service departments. Create statistical reports and provide analytical data to assist with recruitment, enrollment, and yield strategies. Serve as a liaison and engaged member within the Division of Student Affairs and University community, participating in committees, events, and projects, including working all major University events sponsored by the Division of Student Affairs as requested. Qualifications Education – Note: Converted to bold for readability if needed. Associate’s degree required; Bachelor’s degree preferred Experience Experience in an educational setting; student affairs preferred Skills & Abilities Strong oral and written communication skills, including grammar and formal speech Excellent organizational skills Established leadership and supervisory skills Flexible, resilient, and uplifting demeanor Attention to detail and situational awareness Able to exercise sound judgement Able to work with diverse populations Competency in technology and software; proficiency in Excel Must be able to travel for local recruitment and professional development #J-18808-Ljbffr Touro University