Contracts Administrator

Contracts AdministratorRequired Skills & Experience: 1–3 years of experience in contract administration, procurement, sourcing, legal operations, or a similar role. Foundational understanding of common contract documents and terminology, including: Master Services Agreements (MSAs), Addenda and amendments, Software-as-a-Service (SaaS) agreements, Statements or Scopes of Work, Non-Disclosure Agreements (NDAs), Termination letters, Contract terms, effective dates, expiration dates, and renewal provisions. Experience supporting contract signature, approval, and documentation workflows. Experience maintaining contract repositories, records, and status reports. Strong organizational skills, attention to detail, and consistent follow-through. Ability to manage multiple priorities, deadlines, and outstanding requests. Strong written and verbal communication skills. Ability to work independently with a strong sense of urgency and sound judgment. Proficiency in Microsoft Word, Excel, and Outlook. Ability to handle confidential business and contract information with discretion. Ability to quickly learn established systems, policies, and procedures. Nice to Have Skills & Experience: Experience with Coupa. Experience with CLMA or another Contract Lifecycle Management system. Experience with DocuSign or another electronic signature platform. Previous experience supporting sourcing or procurement teams. Experience with acquisition and disposition activities. Experience preparing spend reports or contract-related reporting. Experience improving contract, documentation, or approval workflows. Bachelor's degree from an accredited college or university.Job Description: Key Responsibilities: Process approved contract requests in Coupa and CLMA. Manage the contract-processing queue and create accurate contract records. Coordinate contract signature workflows from initiation through completion. Route contracts and supporting documentation for appropriate internal approvals. Manage DocuSign routing, signature tracking, and follow-up. Link executed contracts to the appropriate requisitions and records. Maintain accurate and organized contract files, repositories, and status reports. Review contract requests and supporting documentation for completeness. Track contract effective dates, expiration dates, renewal dates, terms, and termination-notice deadlines. Maintain an organized record of pending contracts, requests, signatures, approvals, and outstanding activities. Proactively follow up with internal stakeholders to keep contracts moving forward. Identify and promptly escalate missing information, processing delays, exceptions, and other issues that could affect contract execution. Support acquisition and disposition activities by organizing project folders and contractual documentation. Collect contracts and supporting materials required for acquisition and disposition projects. Update templates and maintain accurate project records. Prepare Coupa spend reports and other contract-related reporting as needed. Coordinate utility information and other documentation associated with acquisition and disposition activities. Send approved National Vendor notifications and manage related follow-up. Partner closely with sourcing, procurement, corporate departments, dealerships, vendors, and other stakeholders. Follow established procurement policies, procedures, and contract-administration processes. Identify opportunities to streamline and improve contract administration workflows. Coordinate a smooth transition of responsibilities back to the returning Contracts Administrator at the conclusion of the temporary assignment. Perform additional duties and special projects as assigned.