Senior Administrative Assistant

Senior Administrative Assistant

The Senior Administrative Assistant provides comprehensive executive-level administrative support to multiple Associate Vice Presidents within the Division of Student Success. Serving as a strategic partner, this position manages executives, calendars, coordinates administrative operations, supports budget and personnel processes, and facilitates effective communication across the division and university. The role requires exceptional organizational skills, professionalism, discretion, and independent judgment in handling sensitive information and competing priorities.

The Senior Administrative Assistant proactively anticipates executive needs, resolves operational challenges, improves processes, and ensures timely completion of executive priorities.

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. High school diploma or GED. Four (4) years of progressively responsible administrative support experience, including at least two (2) years providing direct support to senior leaders, executives, or managers. Experience coordinating complex calendars, meetings, and multiple competing priorities. Experience preparing, editing, and proofreading professional correspondence, reports, and presentations. Experience handling confidential and sensitive information with discretion and professionalism. Experience supporting financial and/or human resources administrative processes, including purchasing, travel, budgeting, or personnel documentation. Experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to learn and adapt to new software systems and technologies. Demonstrated ability to communicate effectively, both verbally and in writing. Demonstrated organizational, time management, and customer service skills with exceptional attention to detail. Ability to work independently, exercise sound judgment, and manage multiple priorities in a fast-paced environment.

Preferred Qualifications - Associate's or Bachelor's degree. Experience providing executive-level administrative support in higher education, government, or a similarly complex organization. Experience supporting budget, procurement, human resources, or business operations. Experience using enterprise systems such as (outlinedTXSTsystem)ERP, financial, human resources, records management, or scheduling platforms. Experience coordinating projects, events, committees, or special initiatives involving multiple stakeholders.