Administrative Coordinator II - Radiology

Position Summary Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision. Scheduled Hours 40 hours per week Primary Duties & Responsibilities Coordinates staff services, interoffice activities, schedules, programs and related administrative needs. Work closely with section chief in schedule upload and maintenance in Qgenda. Responsible for resident scheduling on cardiothoracic services and will work closely with other members of the section in medical student scheduling. The trainee scheduling will be performed with minimum supervision. Work with the fellowship director to coordinate the fellowship, including fellowship applications with minimum supervision. Recently, the Cardiothoracic Imaging fellowship (which is nonACGME certified) received non-accredited training program status from the ACGME (NAT) which allows for participation in J-1 Visa holders and the Alternate Pathway program. The AC will work with department members to allow for active participation in the alternate pathway with minimum supervision. Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department. Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary. Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements. Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received. Supports section with reimbursements, mailings, faxes, phone calls, and meeting set up. Support the section in making sure conferences are staffed and reminders are created. Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks. Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing. Assist with Interfolio for annual reviews. Work with Cardiology and Pulmonary services to coordinate fellows time on Radiology services. Assist with coordinating evaluations for trainees. Assists with visitors and customers questions and needs. Assists with payroll processing and other clerical functions when needed. May supervise other nonexempt staff. Performs other duties as assigned. Working Conditions Job Location: Normal office environment. May need to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table; repetitive wrist, hand or finger movement. Equipment: Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Education and Experience Required: High school diploma or equivalent or combination of education and/or experience. Work Experience: Relevant experience (3 years). Preferred qualifications: None unless otherwise stated. Certifications & Licenses No specific certification/professional license required. A driver’s license is not required for this position. Skills Communication, Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Prioritization, Supervision, Time Management, Workday Software. Willingness to learn Interfolio, Qgenda, and New Innovations. Grade & Salary Grade: G08-H Salary Range: $21.17 - $32.85 per hour. Benefits Statement Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Free Metro transit U‑Pass for eligible employees. 403(b) Retirement Savings Plan with a 7% university contribution. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more. 4 weeks of caregiver leave to bond with your new child; family care resources available for ongoing childcare needs. University covers cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years. EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University in St. Louis