Accountant Trainee

Job Description and Duties

Accountant Trainee
Under close supervision of the California High-Speed Rail Authority’s (Authority) Accounting Administrator I (Supervisor) in Receivables and Cash Management Section, the Accountant Trainee performs the entry and trainee level duties in the professional accounting series which requires an understanding of the entire accounting process. This includes performing cashiering and disbursement functions. The Accountant Trainee ensures the safeguarding of assets and compliance with Financial Information System of California (FI$Cal) and accounting policies applicable to the job. All work is completed by utilizing the State Administrative Manual (SAM), California Government Code (GC), Statutes, Federal Railroad Administration (FRA), Internal Operation Manuals and policies, FI$Cal job aids and desk procedures.

Accounting Officer (Specialist)
Under general supervision of the California High-Speed Rail Authority’s (Authority) Accounting Administrator I (Supervisor) in the Receivables and Cash Management Section (Accounts Receivable Section), the Accounting Officer (Specialist) functions at the first journey level duties in the professional accounting series of average difficulty which requires an understanding of the entire accounting process. This includes performing reconciliation, cashiering and disbursement functions. The Accounting Officer (Specialist) ensures the safeguarding of assets and compliance with Financial Information Systems of California (FI$Cal) and accounting policies applicable to the job. All work is completed by utilizing the State Administration Manual (SAM), State Government Codes, Statutes, Federal Railroad Administration, Internal Operations Manuals and policies, FI$Cal job aids and desk procedures.

You will find additional information about the job in the .

Working Conditions

Part-time telework is available for this position for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on site, the incumbent works in a professional office environment, in a climate-controlled cubicle which may fluctuate in temperature and is under artificial light. Incumbent will be required to use a computer, mouse, and video display terminal and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities and complete tasks or projects with short notice. Employees may be required to travel outside of their workstation to perform general tasks.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than one (1) page, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

1. Provide an example of your problem-solving skills, explaining what the problem was, what action you took and what was the outcome.

Applications received without the SOQ will not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to interpret state and federal guidelines on accounting principles and procedures referencing SAM, Uniform Code Manual, California Human Resource (CalHR) and Government Code guidelines related to state Accounting, internal control, and financial reporting.

• Possess strong analytical, verbal, and written communication skills.

• Knowledgeable of the state accounting process, accounts payable, accounts receivable, and strong FI$Cal knowledge and skills.

• Knowledgeable of revolving funds reconciliation in an organization.

• Knowledgeable of the Year End process (accruals) and GAAP requirements and reporting requirements.

• Ability to multi-task and proficient with computer software applications including Microsoft Excel and Word.

• Ability to analyze data and draw sound conclusions and adopt an effective course of action.

• Experience with payroll accounts receivables or other similar collection processes and accruals.

• Experience with accounts receivable, deposits, disbursements, and/or fiscal adjustments.

• Experience with reconciliation efforts.

• Experience updating and/or developing policies and procedures.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Application Information

The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-526644 and Accountant Trainee/Accounting Officer (Spec), 311-380-4179-001 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification.

To gain employment list eligibility for the Accountant Trainee , please to access the exam bulletin.

To gain employment list eligibility for the Accounting Officer (Specialist) , please to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Degree and/or School Transcripts
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.
• Other - Provide unofficial transcripts if you meet minimum qualifications based on education. If you are using foreign transcripts, you must provide a transcript evaluation. Organizations that provide foreign education credential evaluation services can be found at . If selected for this position, official transcripts may be required.