Executive Assistant

Executive Assistant to the President and CEO Join to apply for the Executive Assistant to the President and CEO role at Frasier Executive Assistant to the President and CEO 2 days ago Be among the first 25 applicants Join to apply for the Executive Assistant to the President and CEO role at Frasier Get AI-powered advice on this job and more exclusive features. Are you a highly organized, proactive professional with a passion for providing seamless support to executive leadership? Frasier, a nonprofit organization providing the full continuum of senior care, is looking for an Executive Assistant whose expertise will provide integral support our CEO and leadership team. If you're detail-oriented, thrive in a dynamic environment, and are passionate about purpose-driven work, we would love to hear from you. ABOUT FRASIER: A beloved part of the Boulder community since 1960, Frasier is a purpose-driven, nonprofit 501(c)(3) life plan retirement community. We proudly support nearly 500 residents with a full continuum of care, including independent living, assisted living, memory support, skilled nursing/long-term care, and a holistic approach to wellness. With a rich history of providing exceptional services, Frasier is founded on trust, care, and innovation. While we honor our past, we are deeply committed to shaping the future—continuously evolving to meet the needs of our community through progressive practices and forward-thinking initiatives. Guided by our core values, we foster community, cultivate curiosity, and inspire excellence, while demonstrating respect and accountability in everything we do. These principles shape a supportive and enriching environment and our purpose for both residents and team members as we work to build community that inspires and celebrates life. JOB SUMMARY Frasier is seeking a highly organized, proactive and discreet professional to serve as Executive Assistant to the President and CEO. This trusted role will serve as the primary point of contact for internal and external constituents on all matters relating to the Office of the President.You will provide high-level executive support, manage priorities, and ensure accurate delivery on a variety of work responsibilities. The Executive Assistant will coordinate schedules, board communications, special projects, and strategic initiatives, ensuring the Office of the President runs smoothly and efficiently. This individual must be proactive, detail-oriented, and capable of handling sensitive matters with professionalism and sound judgment. The ideal candidate thrives in a fast-paced environment, communicates with clarity, and works independently to anticipate needs and drive results. KEY AREAS OF RESPONSIBILITIES Executive Support & Coordination – 50% of Time Coordinate and manage the busy schedules of the CEO and executive leadership team, including arranging meetings, appointments, and travel itineraries. Screen and prioritize access to the CEO to manage demands on their time, proactively manage conflicting demands and using sound judgment to escalate or deflect as appropriate. Handle emails, phone calls, and other forms of communication on behalf of the CEO and executive team, ensuring messages are prioritized and responded to in a timely manner. Plan and coordinate executive meetings and Board meetings, including preparing agendas, taking minutes, reserving rooms, catering, communicating hybrid links, and distributing relevant materials. Follow up on action items and ensure deadlines are met. Serve as liaison for the board by preparing Board packets, compiling materials, maintaining minutes archive, and supporting Board committee logistics. Maintain Board member profiles, including terms, contact info, and bios. Arrange domestic and international travel for the CEO and executive team, including flight bookings, accommodations, and transportation arrangements. Prepare travel itineraries and ensure all necessary arrangements are in place. Project Management – 30% of Time Assist in managing special projects, initiatives, or events as assigned by the CEO or executive leadership team. Coordinate teams, tracking project progress, and preparing reports. Organize and maintain confidential files, documents, and records, ensuring easy access and retrieval when needed. Assist in planning internal events like leadership retreats, holiday parties, staff celebrations. Provide office support and coordination, purchasing supplies, facilitating repairs, and maintaining the office appearance. Supports vendor relationships for office services (copiers, catering, housekeeping, etc.). Provide onboarding support for new employees (equipment set-up, workspace readiness), space planning and meeting room oversight. Assisting with invoice processing, expense reporting, and budget tracking for the CEO's office and special projects. Records & Systems Management – 20% of Time Maintain electronic databases, policies, and document management systems. Assist with various tasks, such as managing software applications, troubleshooting technical issues, and assisting with presentations and multimedia materials. Ensuring document storage and retention aligns with internal and regulatory policies. Confidentiality & Operational Excellence – Always Maintain a high level of confidentiality and exercise discretion when dealing with sensitive information, such as executive discussions, strategic plans, board communications, and personnel matters. Leverage your technological expertise and exceptional organizational skills, to ensure the smooth operation and effectiveness of the CEO's office and the executive leadership team. KEY STRENGTHS AND COMPETENCIES Execution and Results Seamlessly manages complex schedules, logistics, and priorities with precision and follow-through Strong multi-tasking skills and easily navigates changing priorities Naturally takes ownership of projects from initiation through completion Anticipates needs and proactively addresses challenges to support executive effectiveness Maintains focus on details without losing sight of big-picture goals Thinking and Reasoning Naturally uses sound judgment in navigating competing demands and shifting priorities Solves problems efficiently by thinking several steps ahead and anticipating impacts Demonstrates discretion in handling sensitive information and situations Relationship Building Builds strong, trusted relationships with executives, internal teams, and external stakeholders Fosters collaboration and alignment across departments through strong interpersonal skills Maintains a calm, professional presence and instills confidence in fast-paced or high-pressure environments Naturally approachable, dependable, and responsive Communication and Influence Tailors communication to meet the needs of executives, board members, and teams Ensures clarity with alignment in messaging across internal and external audiences Builds trust through consistent, timely, and respectful communication QUALIFICATIONS Minimum of 3 years’ experience as an Executive Assistant to C-Level and/or VP level At least 1 year of experience working with Board Members Expert level written and verbal communication skills Strong understanding of online calendars and cloud systems Experience using office equipment, including printers and fax machines Exceptional discretion and confidentiality with sensitive company information Exceptional organizational skills with an ability to think proactively and prioritize work High school diploma required; associate or bachelor’s degree preferred If you’re ready to join our team of compassionate professionals and make a positive impact in our resident’s lives, we encourage you to apply for this exciting opportunity. Compensation and Benefits Pay Range: $70,000-$85,000 per year We offer a generous benefits package designed to support the overall well-being of our Team Members. Medical, dental, and vision insurance Employer-paid life and disability insurance Paid time off (PTO) 401(k) plan with company match Free membership to Frasier’s wellness center YMCA memberships for just $10/month Employee assistance program Flexible spending accounts Free RTD EcoPass (Bus Pass) Join our team and enjoy a comprehensive benefits package that supports your health, financial security, and professional growth! To protect our residents, annual Influenza (Flu) vaccine, TB test, Drug Screen and Background Check are conditions of employment. EQUAL OPPORTUNITY EMPLOYER | EQUAL HOUSING OPPORTUNITY | DRUG FREE Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Frasier by 2x Sign in to set job alerts for “Executive Assistant” roles. 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