Administrative Assistant II (front desk),

CLASS TITLE: Administrative Assistant II CLASS CODE: 7765


REPORTS TO: Principal/Designee EXEMPT STATUS: Non-Exempt

BASIC FUNCTION:


Perform various specialized secretarial and administrative support duties; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility, including financial tasks and reports. This may include sports, boosters, and district finances.

REPRESENTATIVE DUTIES:

• Perform various specialized duties independently supporting the building/department's functions; interpret and apply rules and regulations as appropriate; and assist the administrator with administrative details, including financial tasks and reports
• Facilitate communication between the administrator and stakeholders
• Research, review, correct, and compile various information; verify data for accuracy, completeness, and compliance with established procedures; input and retrieve computerized data
• Schedule meetings, conferences, and appointments for the assigned administrator; maintain the administrator's calendar; arrange travel accommodations as necessary
• Respond to requests for information from students, staff, and the general public
• Compose various documents; prepare and maintain various records, logs, and files, including confidential information, while maintaining confidentiality
• Receive, process, and route mail; order, issue, and maintain building/department supplies, and equipment.
• Monitor office workflow and ensure compliance with established timelines, procedures, and quality standards
• Verify eligibility for program participants, maintain attendance records, and track enrollment
• Demonstrate punctuality, professionalism, appropriate appearance, and consistent, reliable attendance
• Perform other duties as assigned by the supervisor or designee

KNOWLEDGE, SKILLS, AND ABILITIES:

• Requires speech, vision, and hearing capabilities
• Work involves both indoor and occasional outdoor activity
• Stand & move for extended periods; lift, push, pull, carry, etc. up to 25 lbs. repetitively; kneel, crouch, sit, etc.
• Use technology, including computers, interactive whiteboards, audio-visual equipment, etc.
• Adhere to the Professional Code of Ethics and follow all board and school policies

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

QUALIFICATIONS AND REQUIREMENTS:

• Any combination equivalent to: High School diploma, G.E.D. certificate, or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
• Minimum of three years of experience in a related field

Board Approved: 06/10/2025