Construction Administrative Assistant

Job Description

Job Description

Job is upheld to a 90 day probationary period. Please do not call our office in regards to your resume. You will receive a call if we are interested in setting up a interview with you. Thank you.

If selected: Covid testing will be required prior to interview or before start date.

The Executive Assistant performs a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking up and delivering items; serving customers.

Responsibilities and job profile of an Executive Assistant are as follows:

• Answers, screens, and transfers inbound phone calls.
• Receive and direct visitors and clients.
• General clerical duties including photocopying, fax, and mailing.
• Maintain electronic and hard copy filing system.
• Retrieve documents from email and filing system.
• Handle request for information and data
• Prepare written responses to routine inquiries.
• Compose contracts from blueprints.
• Prepare and modify documents including contracts, correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Coordinate and maintain records for staff, telephones, and parking.
• Performs related work as assigned.
• Preparing job correspondence, RFP’s, RFI’s, and job reports
• Preparing and managing construction subcontracts
• Managing subcontract related supporting documents
• Managing subcontractor RFI inquiries and preparing responses
• Managing and updating job procedure binders

Requirements:

• 7 years experience or more
• A background in construction is highly recommended
• A background in mathematics is highly recommended

Job Type: Full-time

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative: 7 years (Required)