Office Services Specialist

Job Description

Job Description

Larkin Hoffman is seeking a full-time (37.5 hours per week) Office Services Specialist to join our Office Services Department. This position will be responsible for providing office service support to the entire firm, and in addition, provide assistance to our receptionist and hospitality team as directed by the Facilities Manager. Primary responsibilities include assisting in the workflow of outgoing & incoming mail, copy center, document scanning, office supplies, hospitality, reception, and facility functions of the department. 

We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being located in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

Additional Duties and Responsibilities

• Deliver interoffice mail, external mail, and requested office supplies within assigned department service standards.
• Responsible for maintaining appropriate inventory of office supplies and placing orders as needed. This includes ordering that is in alignment with Firm needs and budgetary requirements. Maintain paper products and general copy center supplies.
• Manage delivery service pick-ups and receive incoming courier packages; tracking information as needed. Address inquiries regarding package and courier packages to resolve any outstanding concerns.
• Create client files and labels and assist with the filing and retrieving of files as requested
• Assist in general maintenance of the Firm’s File Room/Copy Center by performing tasks including snaking files and organizing supplies.

• Replenish supplies in conference rooms.

• Assist and provide backup support for receptionist, hospitality, and facilities team members.

Job Type

• Full-time (37.5 hours/week) 
• Non-Exempt

Benefits

• 401(k) / Profit Sharing Plan 
• Health insurance
• FSA / HSA
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Employee assistance program
• Vision & Dental Insurance (available at employee cost) 

Schedule

• 9:00 AM - 5:00 PM (flexibility and ability to work additional hours based on firm demand/need with occasional after hours or weekend work as needed). 
• Monday to Friday

Physical Demands

• The employee must lift and/or move up to 50 pounds.
• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. 

Education and/or Experience

• Required: Minimum of one-year prior experience in an administrative support role
• Required:  High School Diploma and/or GED (or equivalent). 
• Preferred: Minimum of two years of administrative and/or client service support role experience
• Preferred:  An Associate of Arts degree and one year of prior administrative experience will also be accepted.

Work Location

• On-Site

Salary
The starting compensation range for this position is between $43,500 and $45,000 and represents the Firm’s good faith and reasonable estimate of the starting compensation at the time of positing. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Search Firms
All search firm contacts regarding available candidates, either in writing or by telephone, must be made through the Firm’s Human Resources Generalist, Drew Johnson. No search firm representatives shall contact any Larkin Hoffman attorney or employee without express written authorization from the Human Resources Generalist. If you would like to submit a candidate for this position or any other position, please send a blind submission summarizing the candidate’s experience omitting the candidate’s name, current employer, or any other identifying information to Drew Johnson at View email address on us.fitly.work.



 

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