Executive Assistant - Global Product Programs

Description

This Executive Administrative Assistant will provide support to multiple executives in the Global Product Program (GPP) organization. Your role will include ensuring smooth operations and effective communication for the leaders and their teams. This position requires a proactive individual with exceptional organizational skills, attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate thrives in a fast-paced, high-energy teams. The role requires flexibility – not just in handling organizational change but also in embracing new tools and systems and a global view of the organization. Strategic thinking to align with business goals (e.g., prioritizing tasks, managing communication) along with high-quality decision-making are key to an efficient leadership team. Finally, graceful and proactive management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.  

What You’ll Do:

Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.

Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards. 

Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism. 

Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.

Initiative : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.  Provide back up support to others as needed.

Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.

Travel: Assist leaders with their travel arrangements and submission of travel expenses.

Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed. 

Your Required Skills & Abilities:

5-8+ years’ experience supporting executive leaders is required

Associates degree or equivalent experience

Must demonstrate a high level of integrity and discretion handling confidential matters 

Demonstrated ability to operate in a fast-paced, dynamic environment

Ability to look ahead, proactive anticipation of leader and business needs

Demonstrated ability to work independently in an ever-changing environment 

Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), virtual meeting tools (e.g., Teams), chat tools (e.g., Slack), and travel tools (e.g., Concur).

Highly proficient verbal and written communication skills

Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively

Strong attention to detail and accuracy is required

Foster a positive environment and team work

What Will Give You A Competitive Edge:

Professional training and/or certification(s) in administrative skills/support

Experienced in supporting multiple executives simultaneously

Location: Hybrid. This role is categorized as hybrid. This means the successful candidate is expected to report to the - Global HQ Warren MI three times per week, at minimum [or other frequency dictated by the business]

Relocation: This role is NOT eligible for relocation benefits.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP NOW OR IN THE FUTURE. THIS INCLUDES DIRECT COMPANY SPONSORSHIP, ENTRY OF GM AS THE IMMIGRATION EMPLOYER OF RECORD ON A GOVERNMENT FORM, AND ANY WORK AUTHORIZATION REQUIRING A WRITTEN SUBMISSION OR OTHER IMMIGRATION SUPPORT FROM THE COMPANY (e.g., H-1B, OPT, STEM OPT, CPT, TN, J-1, etc.)

About GM

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Non-Discrimination and Equal Employment Opportunities (U.S.)

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All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws. 

We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire.

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