Safety & Training Coordinator

Description New Hire Onboarding (Start to Finish) Own the complete onboarding process for all new hires from offer acceptance through 90‑day integration Execute and manage a structured 30‑60‑90 Day Onboarding Plan for every new employee Coordinate all pre‑employment requirements: documentation, uniforms, system access, and facility orientation Serve as the primary point of contact for new hires during the onboarding period Track onboarding milestones, provide progress updates to the OM and GM, and flag concerns early Driver Trainer Program Manage and continuously improve the Driver Trainer Program for all route classifications Select, certify, and coach qualified Driver Trainers; hold them accountable to training standards Ensure all new drivers complete required behind‑the‑wheel training before solo operation Track trainer performance and trainee progression; document outcomes in personnel files Coordinate retraining for drivers involved in incidents or performance issues SMS360 System Management Serve as the facility's primary administrator and subject matter expert for SMS360 Ensure all required safety training assignments are created, tracked, and completed on time Pull compliance reports and present status to the GM on a regular cadence Troubleshoot system issues and coordinate with vendor support as needed Maintain accurate employee records and training histories within the platform 3rd Eye System Management Manage the 3rd Eye in‑cab camera and telematics system for the fleet Review flagged events, coaching alerts, and exception reports on a defined schedule Coordinate with supervisors to deliver timely driver coaching based on 3rd Eye data Track driver behavior trends and report patterns to the GM Ensure system is fully operational; escalate hardware or connectivity issues promptly Facility Inspections Conduct regular scheduled and unannounced facility inspections across the yard, shop, and office areas Document findings using standardized inspection checklists; issue corrective action items with deadlines Follow up to confirm corrective actions are completed and closed out Maintain inspection records and present summary reports to the GM Identify recurring hazards or compliance gaps and recommend systemic corrective measures Weekly Safety Meetings Design and lead a weekly safety meeting program utilizing frontline supervisors as co‑facilitators Build and maintain a rolling safety topic calendar aligned with operational risks and regulatory requirements Provide supervisors with meeting materials, talking points, and attendance rosters Track attendance and ensure compliance across all departments and shifts Document meeting records and maintain files for audit readiness Incident Management Lead the incident response process for all injuries, vehicle accidents, property damage, and near‑misses Work with supervisors to conduct thorough root cause investigations within required timeframes Complete all required documentation: incident reports, OSHA recordkeeping, and insurance notifications Develop and implement corrective action plans following each incident Track incident trends and present monthly summaries to the GM Maintain OSHA 300 log and ensure regulatory compliance at all times Operations Supervisory PTO Coverage Serve as operational backup for supervisors during planned and unplanned absences Maintain working knowledge of each supervisor's responsibilities, routes, and team dynamics Coordinate coverage logistics with the GM in advance of scheduled PTO Ensure continuity of operations and accountability standards during coverage periods New Supervisor Training Program (30‑60‑90 Day) Design, own, and execute a structured 30‑60‑90 Day Onboarding Plan for all newly promoted or hired supervisors Cover core competencies: attendance management, discipline documentation, safety accountability, and daily operations Partner with the GM to assess supervisor readiness at each milestone checkpoint Maintain training records and identify gaps requiring additional coaching or development Continuously refine the program based on operational feedback and supervisor performance outcomes MINIMUM QUALIFICATIONS High school diploma or GED required; Associate's or Bachelor's degree preferred 3+ years of experience in transportation, waste, logistics, or field operations Prior experience in safety, training, or compliance roles strongly preferred Working knowledge of OSHA regulations and DOT compliance requirements Proficiency with digital systems; ability to learn and manage SMS360 and 3rd Eye platforms Strong written and verbal communication skills; bilingual (English/Spanish) a plus Valid driver's license with a clean driving record Ability to work a flexible schedule including early mornings and occasional weekends KEY COMPETENCIES Organized and detail‑oriented — nothing falls through the cracks Self‑directed — drives results without constant oversight Accountability‑focused — holds self and others to a standard Strong communicator — effective with drivers, supervisors, and management Calm under pressure — effective during incidents and high‑stress situations Relentless follow‑through — opens a task and closes it PHYSICAL REQUIREMENTS Ability to work in an outdoor facility environment in varying weather conditions Occasional lifting of up to 50 lbs Ability to walk, stand, and inspect vehicles and facility areas for extended periods #J-18808-Ljbffr