Billing Specialist

Job Description

Job Description

We are looking for a detail-oriented Billing Specialist to support invoicing operations for telecom-related projects in Fishkill, New York. This is a Contract position focused on coordinating documentation, validating billing data, and helping ensure timely and accurate invoice processing. The ideal candidate is organized, proactive, and comfortable working with construction, engineering, and finance teams to keep project billing on track.

Responsibilities:
• Gather documentation from field and office teams to prepare complete and accurate customer invoices.
• Review daily project activity records with construction leadership and confirm entries are suitable for billing and payment processing.
• Monitor cumulative project quantities to identify duplicate entries and prevent incorrect billing or payout activity.
• Partner with construction and engineering staff to collect redline updates and assemble closeout materials needed for final billing.
• Maintain ongoing communication with internal billing contacts and client finance representatives to address invoice questions and support strong working relationships.
• Audit invoices for correct totals, unit classifications, and quantity calculations before submission.
• Support cash flow by coordinating with project and finance teams on invoice status, payment follow-up, and overdue receivables.
• Keep billing logs, quantity trackers, and project status records current for reporting purposes.
• Assist with purchase order adjustments and change order documentation when project scope or quantities shift.
• Use company and client billing systems to pull reports, update records, and track invoice progress through approval and closeout.• High school diploma or equivalent required.
• Ability to manage multiple billing-related tasks at once while meeting deadlines with minimal supervision.
• Strong organizational, analytical, and problem-solving skills with close attention to detail.
• Strong communication skills and the ability to work effectively with clients, field personnel, and internal teams.
• Proficiency with Microsoft Office and computerized billing or invoicing platforms.
• Valid driver’s license and a strong driving record.
• All candidates are required to undergo pre-employment testing and review prior to employment.
• Previous experience in telecommunications, logistics coordination, project coordination, or billing support is preferred; bilingual Spanish/English and experience with software such as Sage are advantageous.