Billing Coordinator

Legal Billing Specialist

This is a remote opportunity, day to day, but while rare, the selected candidate must live in a commutable distance for in person meetings in Philadelphia, as needed.

Prior/current law firm/legal billing experience is required. Aderant, Elite or 3E software experience is required. Medical/healthcare/insurance industry billing experience will NOT be considered.

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities:

Manage the complete billing cycle for assigned attorneys and clients, including:

• Reviewing and coding time entries for accuracy and adherence to firm guidelines.
• Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
• Submitting invoices electronically and following up on timely approvals and payments.
• Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
• Identifying and addressing overdue invoices promptly and professionally.
• Collaborating with attorneys and clients to resolve collection issues.
• Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications:

Bachelor's degree in Business Administration, Accounting, or a related field preferred.

Experience in legal billing, with proven success in a high-volume, fast-paced environment.

Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.

MUST have prior/current law firm/legal billing experience.

Strong understanding of legal billing ethics and regulations.

Experience working with complex billing arrangements and alternative fee structures.

Proficiency in Aderant, Elite or 3E legal billing software, Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.

Excellent attention to detail, accuracy, and organizational skills.

Strong analytical and problem-solving abilities.

Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.