Administrative Assistant

Administrative SecretaryPurpose Of The Position: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.Supervisor: Director Of AdministrationQualifications:Proven experience as administrative secretary or similar administrative roleProficient in MS Office and "back-office" softwareIn depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programsFamiliarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesIntegrity and confidentialityHigh school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative roleDuties Include:Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateMake travel arrangements for executivesHandle confidential documents ensuring they remain securePrepare invoices or financial statements and provide assistance in bookkeepingMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reportsAssist Director Of AdministrationServe as primary contact with Eastern Data and Cobb TechnologiesOther duties as assigned