Pilot Records Specialist

Job Description

Job Description

Join the dynamic team at Grant Aviation , a premier Alaskan regional air carrier dedicated to serving rural communities since 1971. As a Pilot Records Specialist, you'll play a vital role in ensuring compliance with Federal Aviation Regulations by meticulously managing pilot records.

We believe that air travel isn't a luxury - it's a necessity - and we are committed to creating a safe, friendly, and reliable experience for all our customers.

Our company is built upon respect for our customers, employees, and communities, and we constantly work to improve our operations to ensure smooth travel and enjoyable experiences. We are professional, while staying true to our Alaskan roots and commitment to the personal touch.

Position: Pilot Records Specialist

As the Pilot Records Specialist for Grant Aviation, you will work closely with and report to the Manager of LMS and Training Records. A person in this position will quickly gain familiarity with operational needs and possess the necessary knowledge to process records in compliance with Grant Aviation policy. This individual will be able to facilitate timely completion of tasks to achieve team responsibilities and goals.

What makes this job different than any other records role you could apply for today? Grant Aviation has doubled the size of our organization in the past two and a half years and the records department is a crucial player in preparing for the future of the pilots. This includes enhancing our current services to the company, developing new practices and procedures to add value to current operations, and planning for the future of our department and the company. This means you'll have the opportunity to both apply your established toolkit and develop new tools for your future and ours. The biggest difference we think you'll find, though, is our culture of service, which translates to some pretty great people to work with. Our team is committed to providing safe, reliable, friendly service for internal and external customers and contacts, just as we are for our passengers and clients.

Life on the Job

You will primarily work from our offices on the south end of the Ted Stevens International Airport. The typical workweek is Monday through Friday, 8:00 am to 5:00 pm. Our culture puts high value on in-person work arrangements, so you will thrive in a busy office environment with plenty of direct interaction.

Responsibilities:

• Receive, validate, and organize pilot records documentation in adherence to applicable Federal Aviation Regulations (Section 14 CFR Part 135).
• Create comprehensive individual files for newly hired pilots, including necessary certificates, training records, and medical documentation.
• Maintain and update individual crewmember files to ensure ongoing compliance with regulations and company policies.
• Manage the 135 Air Carrier Management database to verify crewmember qualifications for flight assignments.
• Enter and update completion event dates for training and certification documents into crewmembers' files.
• Handle incoming Pilot Records Improvement Act (PRIA) requests and provide records within designated timeframes.
• Updating training events in the FAA Pilot Record Database in a timely manner.
• Coordinate with external contacts to fulfill PRIA requests and track responses.
• Notify management of any discrepancies or compliance issues.
• Assist with auditing of pilot records as required.
• Perform additional duties as assigned.

Qualifications:

• Bachelor's Degree preferred, or equivalent experience with a High School/Associates Degree.
• Advanced organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office suite.
• Strong commitment to upholding document management standards.
• Excellent oral and written communication skills.
• Ability to work both independently and collaboratively within a team environment.
• Must pass a background check.

Physical Demands:

• Regular listening, talking, walking, sitting, and standing.
• Occasional lifting of modest payloads (rarely exceeding 25lbs).
• Typing on keyboards and operating various office equipment.

Grant Aviation is an equal opportunity employer committed to diversity and inclusion. We offer competitive compensation and benefits, including medical, dental, vision, flight benefits, 401(k), and more.

If you're passionate about aviation and detail-oriented with exceptional organizational skills, we encourage you to apply and become part of our dedicated team today! Submit your application today!

Candidates may be subject to pre-employment background checks and drug testing as a condition of employment.