Contract Administrator

Job Description

Contract Administrator – Utility Relocation

12 month Contract, can extend or convert – Hybrid (Onsite for Training)

Raleigh, NC

Job Summary

We are seeking an organized and detail-oriented Contract Administrator to support a utility relocation program involving power grid infrastructure affected by road improvements and public infrastructure projects across North and South Carolina. This role will coordinate with government agencies, internal teams, and external stakeholders to manage relocation agreements, project documentation, billing, collections, and financial reporting. The ideal candidate has strong communication and analytical skills, experience working with enterprise database systems, and the ability to manage multiple priorities while maintaining accurate records.

Key Responsibilities

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• Set up and maintain projects in enterprise systems, including Maximo and PeopleSoft.
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• Coordinate with government agencies, municipalities, and internal stakeholders regarding utility relocation projects.
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• Prepare and manage utility relocation agreements and supporting documentation.
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• Assist with scope changes, project variances, and related explanations.
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• Generate invoices and process billing through PeopleSoft.
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• Run financial reports using Power Plan and maintain accurate project cost records.
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• Track outstanding payments, monitor collections, and assist with resolving billing discrepancies.
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• Maintain financial reports, project documentation, and records in accordance with retention requirements.
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• Communicate project updates, resolve issues, and help ensure relocation activities remain organized and on track.
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• Manage competing priorities while meeting deadlines and maintaining accurate documentation.
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Requirements

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• Education: Associate degree or other two-year degree required; bachelor's degree preferred.
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• Experience with enterprise database systems, project administration, contract administration, billing, financial reporting, or related administrative functions.
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• Proficiency in Microsoft Excel and Word.
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• Proficiency in Adobe Acrobat Pro for reviewing, preparing, and managing documents.
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• Strong written and verbal communication skills.
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• Excellent organizational skills and attention to detail.
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• Analytical and problem-solving abilities, particularly when working with billing, costs, and financial records.
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• Ability to manage multiple assignments, prioritize competing deadlines, and take initiative with minimal supervision.
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• Strong collaboration skills and the ability to work effectively with internal teams and external stakeholders.
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Screening questions:

Do you now or in the future require sponsorship (e.g. H-1B)? Y/N

EEO and ADA Statement:

Consulting Solutions and its family of companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at:

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