Administrative Assistant 1/Trainee; Central Office

Duties Description The Office of Mental Health is recruiting for an Administrative Assistant 1/Trainee for the Office of Hospital Care and Community Transitions. This position will be part of a new unit focused on improving care and care transitions for individuals with complex needs throughout the continuum of care (inpatient, psychiatry, Comprehensive Psychiatric Emergency Programs (CPEPS), and within the community). The incumbent will support the unit which is responsible for providing oversight, support, and Technical Assistance to Article 31 and Article 28 mental health emergency departments, CPEPS, and inpatient units around patient transport, evaluation, treatment, and discharge. In addition, the incumbent will provide administrative support for the leadership team, as they roll-out their teams across the state, prioritize areas of focus, and develop high-quality programming. This position will support central office leadership with administrative support which includes scheduling and travel.

Specific duties to be performed may include, but are not limited to, the following:

Interact in person and by telephone, and handle and/or refer inquiries concerning work activities and projects.

Organize records and other material as they are received; track assignments, as needed.

Assist with coordinating the logistics for activities such as training, meetings, and Webinars.

Schedule meetings and other activities/events.

Order office supplies.

Receive, record, and refer incoming correspondence and telephone calls.

Prepare a variety of reports, documents, spreadsheets and correspondence using Word and Excel software.

Coordinate meetings, make travel arrangements, and process all travel documentation.

Maintain scheduling and calendars.

Minimum Qualifications Non-Competitive Minimum Qualifications Under the NY HELPS Program:

This position includes an opportunity to serve in a traineeship and applicants will be appointed to the appropriate level based on their education and/or experience.


Administrative Assistant Trainee 1 (starting salary $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration*


Administrative Assistant Trainee 2 (starting salary $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration*

Administrative Assistant 1 (starting salary $47,695): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration*

*Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Transfer Opportunity:
Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55b/c service in a qualifying Grade 6 to 13 title.


A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.


Additional Comments Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.


The starting salary for this position will vary based on the selected candidate's education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:


$40,391 (Administrative Assistant Trainee 1)
$45,081 (Administrative Assistant Trainee 2)
$47,695 (Administrative Assistant 1, full performance level)

For current New York State employees, the starting salary is based on the candidate's salary at the time of hire.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of NY HELPS, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.


At a future date, it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


Some positions may require additional credentials or a background check to verify your identity.

Name Ciara Pelham


Telephone


Fax View phone number on click.appcast.io


Email Address View email address on click.appcast.io


Address

Street NYS Office of Mental Health


44 Holland Avenue


City Albany


State NY


Zip Code 12229


Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to View email address on click.appcast.io. Please include the title of the position and Vacancy ID #216411 in the subject line of your email when applying.


You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.