School Secretary

Administrative And Clerical SupportForbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.Employment Type: Full-time (40 hours per week)Base Hourly: $21.01Class/Calendar: B22, 11.25Benefits: Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurancePerformance Pay: Available annuallyNew Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to ten-year maximumNew Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the positionJob Summary:To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.Key Responsibilities:Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnelRespond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelinesCompile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirementsCompose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etcProcess and/or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulationsSchedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnelSecure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activitiesEstablish and maintain accurate site files and records in accordance with district, state and/or federal regulationsMaintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelinesRegular and on-time attendance requiredPerform other related duties, as assigned, to ensure the efficient and effective functioning of the work unitMay direct or guide other personnel assigned to siteAssists with other assigned duties as appropriate to the area of assignment and Mesa Public SchoolsRequired Qualifications:High School education or equivalentPrevious related work experiencePreferred Qualifications:Public school experienceSkills & Competencies:Models the attributes and skills of the MPS Portrait of a GraduateDemonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and communityModerate proficiency in typing, with good accuracyComputer proficiency to include use of basic software applications (Word, Excel, etc)Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general publicMust enjoy working with students, teachers and parents and have an understanding of pupil problemsAbility to evaluate situations and make decisions in absence of site administratorAbility to communicate effectively (verbal and written); maintain confidentialityAbility to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervisionKnowledge of school district policies and procedures beneficialWork Environment & Physical Requirements:Typically based in the school's main office or administrative areaFrequent contact with students, parents, teachers, and administrators—requiring strong interpersonal and communication skillsRegularly interacts with the principal, assistant principal, faculty, and district personnel.Manages multiple tasks simultaneously—answering phones, handling paperwork, scheduling, etc.May need to deal with disciplinary issues, upset parents, or urgent administrative tasksPositions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sittingOccasional lifting or carrying files, books, etc up to 40 lbsThe job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing abilityEqual Opportunity Employer Statement:Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.