Project Controls Support Specialist

Project Controls Support Specialist

The Project Controls Support Specialist will play a crucial role in supporting the SMARTID project. This role requires strong organizational, communication, and technical skills to manage various administrative and project control tasks. The position is based onsite at the Washington, DC office and requires attendance 4-5 days a week.

Key Responsibilities:

• Schedule and participate in project meetings, ensuring the creation and distribution of detailed meeting notes.
• Develop and track action items, ensuring timely completion and escalation when necessary.
• Perform badge and status reconciliation tasks, including matching photographs to the Lenel system for accuracy.
• Lead field photography efforts and edit photos using provided software.
• Provide support for the SMARTID call-in line and assist with the activation of newly issued SMARTID badges.
• Utilize the Lenel OnGuard System for various tasks, including updating employee credential statuses.
• Ensure compliance with ID Photo Requirements by reviewing and adjusting employee photographs.
• Handle the receipt and destruction of old credentials returned by employees.
• Prepare documentation following defined standards and assist the APD-CS Project Manager with various tasks.

Essential Functions:

• Coordinate and document project meetings, including detailed notes and action item tracking.
• Review and adjust employee photographs to meet ID requirements using provided tools.
• Perform tasks within the Lenel OnGuard System and other credentialing tools.
• Provide telephone support for new employee credential activation and follow-up on related inquiries.
• Prepare and maintain accurate project documentation.
• Assist in the management and reconciliation of SMARTID badges and statuses.

Minimum Qualifications:

• Associate degree from an accredited college in a relevant field.
• Minimum of two (2) years of experience in a similar role.
• Excellent communication and interpersonal skills.
• Ability to work effectively both independently and in a team environment.
• Proficiency in Microsoft Office Suite (SharePoint, Excel, Outlook, Word).
• Experience in coordinating meetings and preparing written documentation.
• Ability to perform well under pressure and meet aggressive deadlines.
• Familiarity with access control systems or similar tools.

Preferred Qualifications:

• Experience with large-scale badging project rollouts.
• Advanced skills in Microsoft Excel and Word.
• Strong verbal communication skills for coordinating customer requests.
• Attention to detail and strong analytical skills.

People Skills:

• Strong interpersonal and time management skills.
• Ability to prioritize and manage multiple projects simultaneously.
• Maintain effective communication with the Director, project manager, and team members.
• Ability to build productive and trusted relationships with other disciplines and clients.
• Excellent planning and organizational skills in a demanding environment.
• Highly motivated and proactive.

Required Skills: Project Controls Specialist. This is a high priority requisition.