Office Assistant - Accounts Payable

Office Assistant with Accounts Payable Experience

ExcelPrep is a mission-driven private program serving neurodiverse children through structured, research-based instruction. Our mission is simple: prioritize the academic and social success of neurodiverse learners. We are a professional and agile organization committed to delivering high-quality academic and therapeutic programming that supports meaningful learning outcomes.

ExcelPrep offers two distinct programs designed to meet the needs of diverse learners of all ages. PreK-8 Academic Program: Grounded in Direct Instruction and Precision Teaching. Instruction focuses on core academic skills — reading, writing, and mathematics — using explicit, systematic teaching methods that emphasize mastery, fluency, and generalization. Designed for students with learning disabilities and neurodiverse profiles who benefit from structured, data- driven instruction.

Clinical ABA Program (Ages 3–13): Cognition-linguistically based and emphasizes instruction within a structured environment. The program integrates Applied Behavior Analysis with teaching strategies that support language development, reasoning, executive functioning, and social competence. Instruction is individualized, data-driven, and focused on building foundational skills that support learning, communication, and independence.

Across Excel programs, we and data-based decision-making; instruction grounded in behavior science research; Occupational Therapy as a prioritized therapy alongside ABA in support of sensorimotor development.

Our mission is to provide a nurturing, academically focused learning environment where neurodiverse students can develop strong academic foundations, cognitive-linguistic skills, and the confidence needed to succeed in school and beyond.

About the Role

We are seeking a reliable, detail-oriented Office Assistant with Accounts Payable experience to support our administrative operations at our Champaign office located at Lodgic coworking space. This is a part-time, hourly, on-site role – NOT remote. Perfect for someone who is organized, trustworthy with mail and billing, and enjoys keeping an office running smoothly. Hours: Monday- Friday, 8 a.m.- 12 p.m. (20 hrs/week), with potential to grow.

What You'll Do

• Sort, open, and distribute incoming mail and packages
• Perform bill pay and accounts payable – process invoices, check requests, and expense reports
• Assist with general office tasks – filing, scanning, supply ordering, maintaining an organized office
• Assist with scheduling and calendar coordination for leadership team
• Support administrative team at Lodgic with reception and day-to-day operations
• Maintain confidentiality and handle sensitive financial documents with integrity

What We're Looking For

• 1+ years' experience in office assistant, admin support, or accounts payable/bookkeeping
• Comfortable with bill pay, invoices, basic QuickBooks or accounting software preferred
• Highly organized, detail-oriented, dependable, and punctual – able to work 8 a.m.- 12 a.m. consistently on-site
• Proficient in Google Workspace / Microsoft Office
• Trustworthy with confidential mail and financial information
• Able to work on-site at Lodgic – Champaign – this is NOT a remote role

Schedule & Pay

Part-time 8:00 AM - 12:00 PM, Monday-Friday, 20 hours/week. $22/hour. On-site at Lodgic – Champaign, IL (Coworking Space). The interview will be held at Lodgic.