Administrative Assistant - TCAC/HUD

Job Summary

We are seeking an Administrative Assistant – TCAC/HUD for a contract opportunity in San Rafael, CA within the real estate and property management industry. This role is ideal for an organized, detail-oriented administrative professional with experience supporting affordable housing compliance, resident files, applicant documentation, and TCAC/HUD processes.

The Administrative Assistant – TCAC/HUD will work closely with property management and compliance teams to maintain accurate records, support certifications and recertifications, and help ensure documentation meets federal, state, and property requirements. This is a strong opportunity for someone who enjoys structured administrative work, values accuracy, and thrives in a supportive, team-focused environment where compliance, professionalism, and resident service are priorities.

Key Responsibilities

- Maintain, organize, and update resident, applicant, and compliance files to ensure accuracy and completeness.
- Process and review TCAC and HUD documentation, including certifications, recertifications, and supporting compliance records.
- Assist with file audits, inspections, compliance reviews, and preparation of documentation for internal and external review.
- Enter and maintain accurate data in property management software, databases, and office systems.
- Provide administrative support including answering phones, responding to emails, scheduling appointments, preparing correspondence, and coordinating meetings.
- Perform general office duties such as filing, scanning, copying, document management, and maintaining confidentiality of resident and company information.

Compensation and Benefits

- Pay rate: $26.00 to $28.00 per hour.
- Job type: Contract/Temporary.
- Location: San Rafael, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Maintain resident, applicant, and compliance files for affordable housing programs.
- Review and process TCAC and HUD documentation for accuracy and completeness.
- Support certifications, recertifications, file audits, inspections, and compliance reviews.
- Provide administrative office support to property management and compliance teams.

- 1 to 2 years of administrative or office experience required.
- Experience working with TCAC and HUD affordable housing files preferred.
- Knowledge of compliance documentation, certifications, recertifications, and resident file management.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Strong data entry accuracy, recordkeeping skills, and attention to detail.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to multitask and meet deadlines.
- Professional demeanor, customer service focus, and ability to handle confidential information appropriately.
- Ability to work independently in a fast-paced office environment.

Preferred Qualifications

- Affordable housing or property management experience.
- Knowledge of LIHTC, Low-Income Housing Tax Credit, regulations.
- Experience preparing resident or applicant files for audits and compliance reviews.
- Bilingual skills are a plus.