Transportation Coordinator - Trips & Activities

Special Bus Use Coordinator

Supervise, coordinate and work with schools, employees, staff and others involved with the scheduling and conduct of special bus use to ensure the safe transportation of students when they are making requests to go on field trips, activities and/or need transportation for other unique reasons. Oversee and manage the accounting of costs associated with special bus use.

This position reports to Director of Transportation

Essential Functions:

• Coordinates Field Trip, Activities and other transportation needs for School Buildings
• Point person of contact for Trip, Activity and other requests related to specialized bus use
• Oversee, analyze and determine approval of building requests
• Communicate with school staff to ensure accurate and up-to-date information is available
• Assigning Employees & Buses to requests
• Provide maps, directions and needed information to drivers to ensure trip is operated in a smooth, efficient and safe manner
• Process paper work and billing involved in the conduct of approved requests
• Communicates effectively with transportation employees, secretaries, coaches, community and other people involved with the special bus use scheduling
• Assists in the evaluation of drivers and attendants
• Flexibility to accept change with little to no notice
• Seeks out and develop programs and processes that will assist drivers and staff in their duties.
• Applies common sense understanding to carry out written and oral instructions
• Communicates with employees, staff and others for the purpose of providing information and requesting follow-up action and/or implementing procedures.
• Assists in completing reports required by the Department of Elementary and Secondary Education and District Auditors
• Uses district routing software
• Seeks out improvements and changes that improve the operation of the position and department
• Works on multiple projects simultaneously with detail and accuracy
• Performs duties of School Bus Driver & Bus Aide

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Operate a computer and peripheral equipment.

Skill-Based Competencies required to satisfactorily perform the functions of the job include:

• Operating standard office equipment
• Using pertinent software application
• Preparing and maintaining accurate records
• Operating heavy and light duty vehicles

Knowledge-Based Competencies required to satisfactorily perform the functions of the job include:

• Safe driving practices
• Follow provisions of the motor vehicle code and the education code applicable to the operation of vehicles transporting school students
• State licensing requirements.
• Ability to learn district roads and to read maps

Ability-Based Competencies required to satisfactorily perform the functions of the job include:

• Ability to teach employees proper skills and techniques to assist them in working with students and vehicle operations
• Ability to comprehend and construct communications using multiple types of media such as phones, email, memos, letters and share information in one-on-one situations
• Ability to operate a computer using Excel, Power Point, Word and other specialized programs
• Ability to communicate verbally with a broad range of people
• Adapting to changing work priorities.
• Ability to maintain positive interpersonal relationships

Work Environment

• The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, some stooping, kneeling crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking and 15% standing. The job is performed under some temperature extremes.

Required Testing

• Pre-employment Drug Screening
• Pre-employment Physical Exam

Certificates & Licenses

• Commercial Driver's License, class "B" with airbrake and endorsements for Passenger and School Bus
• State Certification to Train School Bus Drivers

Continuing Educ. / Training

• Eight hours of Training for Bus Drivers per year
• Annual Physical; Random Drug and Alcohol Testing
• Training as needed to maintain required certifications

Clearances

• Criminal Justice Fingerprinting/Background Clearance
• Driving record check

FLSA Status

Non - Exempt