Office Specialist I

Note: Current Employees must use the Workday Job Hubs career section to apply for this position. The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs. Our Values Integrity Common Sense Innovation Accountability Position Data Office Specialist I-J23-U00-H Regular Non-Exempt (eligible for overtime) Overview Pay Range: $21.29 - $27.00 per hour (Non-Bargaining Pay Plan, B21 Step 1-13) Hiring Range: $21.29 - $22.60 per hour (Non Bargaining Pay Plan, B21 Step 1-4 DOQ) Job Closing Date: September 9, 2026 There is one Office Specialist I opening with the Yakima County Assigned Counsel Office. This position performs specialized legal support services for Yakima County Department of Assigned Counsel operations, in case and court areas as assigned, sorting and analyzing legal/medical documents, reports and statements; initiating and conducting complex researches in various judicial databases; extracting or interpreting appropriate information to identify complex relationships and potential conflicts of interest; sort and enter information into reports and client database systems; make decisions regarding absence of conflicts applying legal and policy guidelines; refer anomalies and issues requiring attorney determination to assignment attorney; prepare summary conflict reports and legal document case assignment; contacts private attorneys concerning appointments to cases within parameters set by supervising attorney and confers on factual and legal issues to obtain agreement to be appointed and prepares court orders to implement appointments. Performs additional duties in support of ongoing cases, files, complaints, and administrative operations with supervisors, attorney staff, clients, public and other law and justice agencies. This position requires a typing test with Test Genius with a minimum of 35 net wpm to be taken online. A testing link will be emailed to you, and these tests must be completed within 48 hours of the closing date to be considered further. Note: This is a Non-B Bargaining Unit position. This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections) Benefits included in position Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD) Retirement Benefits Paid Vacation Paid Holidays Paid Sick Leave Responsibilities In area of operations and court cases assigned sorts and analyzes legal/medical documents, reports and statements; initiates and conducts complex searches in various judicial databases; extracts or interprets appropriate information to identify complex relationships and potential conflicts of interest; sorts and enters information into reports and client database systems; makes decisions regarding absence of conflicts applying legal and policy guidelines; refers anomalies and issues requiring attorney determination to assignment attorney; prepares summary conflict reports and legal documents for case assignment; prepares and distributes notices and legal pleadings to implement case assignments and provides telephone notice of attorney assigned to clients calling. Prepares, opens, and distributes files for office staff attorneys and supervisors. Input initial and final court docket report information into department's database. Analyze court docket reports and pleadings. Research data to determine client court history and attorney representation in various complex judicial and internal databases. Implements decisions to assign conflict cases out of office. Identifies and applies appropriate fee agreement and schedule. Solicits private bar participation as an appointed counsel according to established procedures. Prepares office files to be sent to outside counsel when attorneys are retained or cases are substituted out due to conflicts of interest. Photocopy legal documents, etc. and distribute to various outside and county agencies. Prepares legal pleadings, orders, client letters, jury instructions and misc. correspondence. Transcribes court proceedings, victim/witness interviews & dictated letters, composes letters. Sets hearings on dockets for attorneys and confirms with other law and justice agencies. Generates, maintains, calculates and edits various lists and reports in complex databases and/or various software. Prepares statistical reports in area assigned, including Superior Court, District Court and Juvenile BECCA, Family and Offender cases. Creates weekly and monthly reports. Assist public and clients in person and on telephone, including complaints. Closes office files, inputs closing data into department's database, and maintains legal filing system, including pending and closed cases. Records files for permanent legal records. Routinely assists a #J-18808-Ljbffr