Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

Citarella

Administrative Assistant To Our Buyers

Led by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut.

A family-run business, we're driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.

Citarella's Buying Team is essential to ensuring our stores offer only the highest quality productsfrom artisanal cheeses and peak-season produce to a curated selection of specialty items sourced in-house, domestically, and internationally. As the Administrative Assistant to our Buyers, you will play a key support role, managing daily administrative tasks that keep our team operating efficiently.

You'll handle everything from data entry and invoicing to vendor communications and internal scheduling. A background in food retail or distribution is a plus, but what matters most is your enthusiasm for supporting a high-performing team and your commitment to accuracy, organization, and communication.

This role is 100% on-site in a warehouse environment in Hunts Point, Bronx, NY.

  • Provide direct administrative support to the Buying Team
  • Manage calendars and coordinate meetings and calls
  • Assist with vendor inquiries, delivery scheduling, and warehouse coordination
  • Conduct research and gather information for the Buyers as needed
  • Create purchase orders using internal ordering systems
  • Maintain vendor records, including contact details and cost/item files
  • Perform accurate data entry and maintain system updates
  • Prepare, distribute, and archive meeting notes
  • Track Paid Time Off and maintain team holiday calendars
  • Handle incoming calls, voicemails, and messages professionally
  • Perform general office tasks including scanning, mailing, filing, faxing, and emailing
  • Monitor and manage supply orders and inventory
  • Keep office area clean, organized, and well-stocked
  • Support the team with other tasks and projects as assigned

Qualifications and Education Requirements

  • Minimum 2 years of experience in an administrative support role
  • High School Diploma required
  • Strong organizational and time management abilities
  • Excellent written and verbal communication skills
  • Detail-oriented with a proactive approach to problem-solving
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)

Preferred Skills

  • Experience in a food-related or warehouse/distribution environment is preferred
  • Ability to travel to all Citarella locations
  • Associate's, Bachelor's, or trade school degree preferred
Citarella
Vacancy posted 20 hours ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Bronx, NY vacancy
  • $40k - $50k

     ...Administrative Assistant/Entitlements Specialist Reports: Clinical Supervisor Salary: $40,000 - $50,000 Location: Tinton - 880 Tinton Ave. Bronx, NY 10473 Our Mission: Since 1967, Odyssey House has gone beyond helping individuals beat drugs and alcohol. We... 
    Suggested
    Interim role

    Odyssey House

    Bronx, NY
    20 hours ago
  • $20 per hour

     ...Administrative Assistant / Front Office Administrator St. Barnabas Elementary School Reports To: Principal Location: St. Barnabas Elementary School Schedule: Full-Time, Monday–Friday, 7:30 AM – 3:30 PM (35 hours per week) Compensation: $20.00/hour Position... 
    Suggested
    Full time
    Work at office
    Monday to Friday

    Catholic Schools in the Archdiocese of New York

    Bronx, NY
    5 days ago
  •  ...... ... Job Title: Administrative Assistant Job Category: Indirect FLSA: Exempt Reports To: Director, Project Management Dept: Project Management Pay 25.00 - 27.00 per hour Monday - Friday 7:00 AM to 4:00 PM Bronx, NY. Position... 
    Suggested
    Hourly pay
    Full time
    Work at office
    Monday to Friday

    Carter Lard Consulting

    Bronx, NY
    1 day ago
  • $23.81 per hour

     ...Administrative Assistant Salary Range $23.81 - $23.81 Hourly Position Type Full Time Job Shift Day Education Level High School Travel Percentage None Job Scope Will provide administrative support to the Program Director, other staff members, and Residents, as needed to... 
    Suggested
    Hourly pay
    Daily paid
    Full time
    Work at office
    Immediate start
    Shift work

    Postgraduate Center for Mental Health

    Bronx, NY
    4 days ago
  •  ...About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing calendars, coordinating meetings... 
    Suggested
    Work at office

    CHILDREN'S RESCUE FUND

    Bronx, NY
    1 day ago
  •  ...you to explore this opportunity. We are currently seeking qualified candidates for the following position: Position: Administrative Assistant II The Administrative Assistant II is responsible for the completion of assigned office and administrative tasks.... 
    Full time
    Work at office

    Volunteers of America - Greater New York (VOA-GNY)

    Bronx, NY
    5 days ago
  • $26 - $36 per hour

     ...Administrative Assistant LHH Recruitment Solutions is seeking a detail-oriented and organized Office Administrator to support daily administrative and accounting operations in a fast-paced industrial environment. This position plays a critical role in ensuring payroll... 
    Hourly pay
    Temporary work
    Work at office
    Relocation

    LHH

    Bronx, NY
    21 hours ago
  • $37.46k - $40.84k

     ...discharges, maintain office supplies and machines, maintain data such as admission and terminations and other reports. The Administrative Assistant will also complete med and other record requests, assist in processing progress notes, for clients' records, and assist in... 
    Full time
    Work at office

    Astor Services for Children & Families

    Bronx, NY
    4 days ago
  •  ...Housing Solutions of New York is looking for an Administrative Assistant to join the team! About the Company: Housing Solutions of New York (HSNY) is committed to making a difference in solving the housing problem in New York City by transforming lives and creating... 
    Permanent employment
    Work at office
    Flexible hours

    Bronx Parent Housing Network

    Bronx, NY
    4 days ago
  •  ...civic engagement, work readiness, and paid opportunities. This position will provide essential clerical and administrative support to the Program Director and assist with various projects to ensure efficient operations. Essential Duties and Responsibilities include the... 
    Full time
    Contract work
    Work at office
    Monday to Friday

    Catholic Charities of the Archdiocese of New York

    Bronx, NY
    9 hours ago
  •  ...etc., to ensure site compliance with regulatory agencies, such as the Department of Health, Department of Labor, etc. Guide and assist support staff, such as maintenance, social services, security, etc and volunteers with day-to-day needs and procedures/agency policies... 
    Permanent employment
    Work at office
    Local area

    BronxWorks

    Bronx, NY
    3 days ago
  • $22.83 per hour

     ...Administrative Assistant Hourly Rate: $22.83 A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area. Samaritan Daytop Village serves over 33,000 New Yorkers annually within... 
    Hourly pay
    Work at office
    Shift work

    Samaritan Village

    Bronx, NY
    20 hours ago
  •  ...distribute and reconcile staff MetroCards and travel reimbursements, and maintain appropriate/supporting documentation organized Assist supervisor in monitoring APSNET and assigning incoming cases Draft, copy, fax and file memoranda, letters, APS meeting minutes... 
    Work at office
    Local area

    BronxWorks

    Bronx, NY
    4 days ago
  •  ...other duties as assigned by the program director. Provide administrative support to the SNAP-Ed team and BronxWorks Agency. Program...  ...all facility, program and staff certifications Conduct and assist with program workshop activities Collect information and follow... 
    Work at office
    Local area

    BronxWorks

    Bronx, NY
    3 days ago
  •  ...Administrative Assistant School Setting Bronx, NY We are seeking a reliable and organized Administrative Assistant for a school-based program in the Bronx. This is a great opportunity for someone who enjoys working in a structured educational environment and supporting... 

    Bond Health Staffing

    Bronx, NY
    1 day ago
  •  ...Administrative Assistant Are you looking to jumpstart your Administrative career in a social services environment? Then you have come to the right place! Here at S:US we offer stability, longevity and growth The Administrative Assistant will be the first point of... 
    Work at office
    Local area

    Services for the UnderServed (SUS)

    Bronx, NY
    4 days ago
  • Credentialing Specialist (Hybrid) Coordinate all credentialing activities to ensure provider participation with CenterLight Health Systems. Ensure provider compliance with credentialing standards. Setting: Hybrid (Wed & 1 other day in Office) Schedule: Monday Friday ...
    Permanent employment
    Contract work
    Temporary work
    Work at office
    Monday to Friday

    RC Healthcare

    Bronx, NY
    20 hours ago
  • $36k - $40k

     ...Administrative Assistant Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative... 
    Work at office

    Acacia Network

    Bronx, NY
    1 day ago
  •  ...Administrative Assistant Reports: Director of Recovery Services FLSA Code: Non-Exempt Hours: Part-Time - about 17 hrs. per week Location: Odyssey House Recovery Center - 2038 Davidson Ave. Bronx, NY 10453 Our Mission: Since 1967, Odyssey House has been... 
    Temporary work
    Part time
    Work at office
    Flexible hours

    Odyssey House

    Bronx, NY
    3 days ago
  •  ...Job Description Job Description Job Title Franchise Development Assistant Manager (G4) Job Type: Full Time Employee Department : Franchise Development Job Description Franchise Development Associate is responsible for discovering future franchisees... 
    Full time
    Work experience placement
    Work at office

    CJ Foodville USA Inc

    Fort Lee, NJ
    more than 2 months ago
  • Digital Court Reporter - ContractorBronx, New YorkEstablished in 2005 by court reporting professionals, eScribers has grown to become the leader in reporting and transcription services for courts and government agencies across the US and UK & Ireland. Our company is private...
    For contractors
    Bank staff
    Local area
    Remote work
    Worldwide
    Flexible hours

    eScribers, LLC

    Bronx, NY
    4 days ago
  •  ...We are looking for a reliable Administrative assistant to assist in the daily operations of our Admin department. Highly organized and experienced Office Manager / Human Resources Manager to oversee the administrative and HR functions for a network of fast food restaurants... 
    Full time
    Work at office
    Local area

    Buffalo Wild Wings GO

    Queens, NY
    9 days ago
  •  ...Franchise Development Assistant Manager Fort Lee, NJ, USA About the Job Franchise Development Assistant Manager Job Description Reports To: Business Development Manager Job Type: Full Time Employee Department: Business Development Team Summary... 
    Full time

    DHD Consulting

    Fort Lee, NJ
    2 days ago
  • $36.4k

     ...Administrative Operations Assistant - Bronx AHRC New York City is one of the largest providers of services for children and adults with developmental disabilities in New York City. Our mission is to advocate for people with intellectual and developmental disabilities... 
    Work experience placement
    Work at office
    Monday to Friday

    AHRC NYC

    Bronx, NY
    4 days ago
  • $21.98 - $26.37 per hour

     .../ hour Position Summary: The Critical Conferencing Scheduler worker will provide the Director of Conferencing Services administrative assistance support and specifically will coordinate with the Director and Children's Aid workers, supervisors and other directors or... 
    Fixed term contract
    Work at office
    Local area

    Children's Aid

    Bronx, NY
    20 hours ago
  • $40k - $45k

     ...Scheduler Conference Scheduler performs and coordinates all administrative duties related to family team conferences involving families...  ...and identified supports in advance of each conference. Assists Case Workers and Social Workers with reminder calls to conference... 
    Work at office

    Good Shepherd Services

    Bronx, NY
    20 hours ago
  • $74.72k - $79.3k

     ...As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at Residency Requirement: ~... 
    Work at office
    Immediate start
    Monday to Friday
    Shift work

    Manhattan District Attorney's Office

    Bronx, NY
    1 day ago
  •  ...Job Description Job Description We are a high end Law Firm seeking to add valued team member to perform various Administrative and Clerical office duties within our firm. Advance at your own pace. General responsibilities will include maintaining our case management... 
    Work at office

    THOMAS F DILULLO PC

    Hackensack, NJ
    9 days ago
  • $17.92 - $18.52 per hour

     ...Administrative Assistant / Cashroom Manager Company: Jetro / Restaurant Depot Location: 577 Winters Avenue, Paramus, NJ 07652 Job Type: Full-time Sector: Warehouse Team Member - Non Union Compensation: $17.92 - $18.52 Job Summary The Administrative Assistant... 
    Full time
    Work at office

    Jetro Restaurant Depot

    Paramus, NJ
    3 days ago
  •  ...Job Description Job Description T ITLE: Trusts & Estates Administrative Assistant LOCATION: New Jersey or New York Office Seeking a Trust & Estate Administrative Assistant to join Firm X’s T&E Department in their New Jersey or New York offices. REQUIREMENTS... 
    Work at office

    The Rockridge Group

    Hackensack, NJ
    more than 2 months ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!